Old is gold, unless we’re talking about your hiring process!
If you’re still busy with long, tiring email threads, manually sorting out resumes, and following outdated methods, you definitely need an upgrade!
An applicant tracking system makes hiring faster and efficient.
In this blog, you’ll explore reasons why you need an ATS upgrade, what it really does, and what the benefits of ATS are.
What is an applicant tracking system?
An applicant tracking system is a recruitment software that manages and streamlines your hiring process.
It handles everything, from resume parsing and posting jobs to tracking applications, scheduling interviews, and creating a smooth onboarding process.
An ATS offers advanced features, such as Boolean search, AI resume parser, candidate matching, and calendar integration, that make your hiring decisions more efficient and faster.
It helps in:
- Collecting and storing job applications
- Tracking candidates
- Managing everything in one dashboard
- Scheduling job interviews
- Scanning and filtering resumes
- Coordinating tasks easily
- Ensuring compliance
A recent survey found that 70% of recruiters use ATS daily to streamline their hiring process and achieve the desired results.
8 reasons why you need an applicant tracking system for smarter hiring
1. Shortlist great candidates with ease
By the time you spot the perfect candidate, they are either buried under 10 emails or already hired by someone else!
An applicant tracking system transforms this mess into a systematic method.
This advanced software features AI candidate matching, which automatically identifies the right applicant by matching them with job openings based on their experience, education, qualifications, and skills.
It also integrates Boolean search, which involves filtering candidates based on keywords using operators such as “AND”, “OR”, or “NOT”. This enables faster identification of relevant candidates.
Recruit CRM includes a Chrome sourcing extension that enables you to source candidates directly from various applications, such as LinkedIn, Gmail, or Outlook, with just one click.
2. Improve team communication
Tired of asking “Where are we with this candidate?” all the time?
Following up with team members may feel draining if you collaborate through scattered email threads or overwhelming Slack messages.
An ATS system helps you in this.
For example, Recruit CRM comes with over 5,000 integrations and 1000+ pre-built workflow automation recipes, making it simple for your hiring process.
This recruiting software also has a well-equipped Kanban board that simplifies the visualization and tracking of candidate progress, task management, and overall workflow. This eliminates confusion and the need for follow-ups.
It takes care of your team, too.
With the use of this hiring system, you can customize roles, create teams, assign roles, limit access, and ensure that other recruiters and hiring managers see only the relevant information.
This avoids team overlap and confusion that could undermine the performance.
3. Automate job posting
If you waste so much time posting the same job across platforms, then you’re way behind!
But guess what? An ATS could save your time with its automated job posting feature in just a single click!
Recruit CRM’s Job Multiposting feature expands your reach by posting jobs across 5,000+ premium online job boards with just one click.
It helps you create, manage, and track the reach of your campaign. You can spot top talent within seconds and easily find relevant candidates.
4. Provide a good candidate experience
Sometimes, your delayed responses or even minor mistakes make an applicant doubt your credibility.
Fix this with the best applicant tracking system by keeping applicants engaged, well-informed, and up-to-date.
This ATS recruitment software can provide a good candidate experience with:
- Faster communication: It ensures your candidates are informed via automated emails and reminders, so you don’t miss out on top talent.
- Simplified applications: No more hard-to-fill and long application forms. With ATS, candidates can apply directly. You can also integrate automated email follow-ups, customize each email, or track opens and replies, all without further complicating the application process.
- Easy interview scheduling: The interview process is made easier with calendar integrations or self-scheduling links, making it more transparent and efficient. With Recruit CRM’s calendar integration, you can sync your calendars to schedule interviews seamlessly and never miss any important appointments.
5. Optimize the onboarding process
Selecting the perfect candidate is easy, but keeping them engaged is a different story. This is where the real challenge comes in.
Loopholes in team and candidate communication, missed follow-ups, and manual paperwork can turn a great fit into an annoyed one!
That’s where an ATS could save you.
It improves your onboarding process by forwarding welcome emails, automating data collection, creating task checklists, and ensuring seamless handovers. Everything, from compliance to access requests, can be tracked in one place.
You can now have an onboarding process that is faster, smarter, and just feels right!
6. Streamline reference checks
POV: You assume reference checks aren’t an integral part of the hiring process!
And then the “perfect” fit on paper disappoints with an early exit, getting you back to square one.
But what if we say you can complete reference checks in a few clicks?
With an ATS, you can send automated reference check requests, utilize templates, and gather all the necessary information in one place.
The data is directly logged into the candidate profile, making it simple for you to access and share it across the team.
7. Improve costs and quality of hire
It is now possible to hire faster, smarter, and for less!
An ATS has improved the cost-per-hire by 12% and the quality of hire by 13%, proving itself to be the best friend of recruiters worldwide.
This advanced system not only streamlines your hiring process but also maintains cost efficiency, enhances quality, and saves time.
Features like candidate matching and resume screening eliminate the risk of misfits, thereby omitting the need to spend money on bad hires.
Real-time collaboration and detailed analytics & reports help you make decisions based on data that leads to higher-quality hires at a lower cost.
8. Get detailed analytics and reports
All this and you still don’t know what’s working in your hiring and what’s not?
Leave the guesswork and rely on detailed reports.
An applicant tracking system presents you with built-in analytics and structured reports that help you understand every step of your process.
It stores and converts every interaction, status change, review, and update into a structured data format.
Whether it’s about applications received, sources, interview drop-offs, acceptance rates, onboarding strategy, team performance, identifying bottlenecks, or providing insights to the client, you get it all here!
Busting five common myths about an ATS that recruiters still believe!
| Myths | Facts |
| MYTH 1: An ATS diminishes the human touch entirely. | FACT: An ATS makes it easier for you to focus on work that matters, frees you up from manual tasks, and saves your time. |
| MYTH 2: Candidates hate ATS portals and ignore them. | FACT: Modern ATS platforms offer a good candidate experience through quick-apply options, easy-to-complete forms, and mobile-friendly interfaces. |
| MYTH 3: An ATS is useful only when the pipeline is full! | FACT: An ATS is beneficial even before the candidates apply. It helps you source and post jobs across career pages and social media channels, making it easy to attract top talent. |
| MYTH 4: It’s hard to customize for various niche hiring needs. | FACT: An ATS is a flexible software solution ideal for multiple industries, including technology, healthcare, manufacturing, and more. |
| MYTH 5: ATS isn’t an ROI driver! | FACT: An ATS cuts down on sourcing costs, boosts placement speed, improves cost-per-hire, and drives measurable ROI. |
Frequently asked questions
1. Are applicant tracking systems GDPR or EEOC compliant?
Yes, an ATS is built to support both GDPR and EEOC compliance.
GDPR enables the secure sourcing and management of candidate data. It ensures you are aligned with privacy regulations and avoids any last-minute disasters.
EEOC, on the other hand, helps you collect any demographic information and generate compliance reports. It enhances your hiring process to make it more inclusive and fair.
2. What is the risk of not integrating an ATS in my growing team?
As your team scales, so does the complexity of your hiring process.
Without ATS integration, you get disorganized candidate data, a slower methodology, missed follow-ups, lost access to top talent, no detailed reports on what’s working and what’s not, disrupted team communication, and frustrated candidates who resign on their first day.
Want to avoid all of this?
Try working smarter with an applicant tracking system!
3. Can I use ATS if I am recruiting across multiple industries?
Yes, and that’s what makes an ATS stand out.
With an applicant tracking system in use, you can tailor workflows, job templates, and tags based on the specifications required by multiple industries.
For example, if you’re recruiting software engineers for a tech company, an ATS will provide you with exactly the tech-related filters or sourcing channels where they are most active.
Everything stays organized in one place, allowing you to manage multiple industries at ease and speeding up your hiring decisions.
Blog Summary
This blog provides an understanding of what an applicant tracking system (ATS) is, eight reasons why you need it, and myth vs. facts about ATS.
You’ll learn how an ATS streamlines the hiring process, why analytics and reports are important, and how it brings in the importance of reference checks and the onboarding process.
It streamlines the process by simplifying it, making it faster and more efficient through reduced manual work, enhanced team collaboration, automated job postings, streamlined interviews, and a positive candidate experience.
Whether you’re a growing agency or are just tired of repetitive tasks, this blog uncovers exactly how an ATS makes your work less stressful and way more efficient.
