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Bring your Executive Search Firm into the AI age with Recruit CRM
Source candidates from target companies, parse data into custom fields, and create submission emails in a few clicks. Leverage AI to take your business to the next level.
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Platform built around how executive search actually works

Every stage of your executive search, from intake to follow-up, becomes simpler and faster with Recruit CRM’s AI-driven workflows and powerful automation.

Step 1
Mandate intake

Mandate intake

Capture the client brief and set up a confidential job record. Flag any conflicts and ensure clarity from the start, aligning all expectations before the search begins.

Step 2
Talent mapping

Talent mapping

Use AI sourcing and Boolean search to build a comprehensive list of passive candidates by function, industry, and seniority. Quickly identify top talent to jumpstart your search.

Step 3
Candidate outreach

Candidate outreach

Run personalized multi-channel sequences across email and LinkedIn. Every message and response is tracked, and Off-Limits ensures compliance and protects sensitive contacts.

Step 4
Candidate assessment

Candidate assessment

Calls are automatically recorded and transcribed. AI generates candidate summaries from profiles and transcripts, allowing you to evaluate candidates quickly and accurately.

Step 5
Shortlist delivery

Shortlist delivery

Send client-ready shortlists directly from Recruit CRM. Branded, polished, and easy to share with no PowerPoint needed, saving you time and ensuring professionalism.

Step 6
Post-placement

Post-placement

Stay connected with candidates who become clients and clients who refer new mandates. Nurture ongoing relationships and create future opportunities for success.

AI sparkleAI agents powering modern executive search

Email Reply Agent

Email Reply Agent

The Email Reply Agent reads full conversation threads and generates tailored replies based on tone and context. It ensures consistency and saves time, allowing you to maintain professional communication with candidates and clients.

Candidate Submission Agent

Candidate Submission Agent

The Candidate Submission Agent formats candidate profiles into professional, branded submission documents. It adds key insights and prepares them for client review, allowing you to send polished submissions in seconds.

Resume / CV Formatting Agent

Resume / CV Formatting Agent

The CV Formatting Agent instantly converts raw resumes into polished, branded documents, maintaining consistency across candidate profiles. It saves time by automating formatting and ensuring all submissions meet your firm's.

Next-level tools for streamlined executive search

Equip your team with AI-powered features that automate sourcing, improve outreach, and enhance every part of your executive search process.

AI sourcing

AI sourcing

AI-powered sourcing automatically matches the best candidates to your roles, streamlining the process and saving time. Find top talent faster with advanced search capabilities.

AI candidate summary generator

AI candidate summary generator

Generate AI-powered candidate summaries from profiles and interviews. Quickly evaluate candidates with concise, data-driven insights that save you valuable time in the process.

Multi-channel sequences

Multi-channel sequences

Engage candidates across multiple channels like email, LinkedIn, and SMS. Automate outreach with multi-channel sequences to ensure you reach top talent wherever they are.

Data enrichment

Data enrichment

Get deeper insights into candidates with automatic data enrichment. Ensure you have the most up-to-date information to make more informed, data-driven decisions.

LinkedIn messaging integration

LinkedIn messaging integration

Send and receive LinkedIn messages directly from Recruit CRM. Centralize all candidate communication in one place for efficient and seamless outreach management.

Advanced analytics

Advanced analytics

Use real-time analytics to measure and optimize your recruitment performance. Track everything from candidate engagement to placement success to make data-backed decisions.

Off-limit records

Off-limit records

Easily track and manage off-limit candidates to avoid conflicts. Keep your database compliant while focusing on the right talent pools for your executive searches.

Call recording & transcription

Call recording & transcription

Automatically record and transcribe candidate calls. Keep accurate, detailed records of interviews for better decision-making and easier reference throughout the hiring process.

Custom access control

Custom access control

Set specific permissions for team members based on roles. Control access to sensitive data and ensure your recruitment process is secure and compliant with your agency's needs.

Deals pipeline

Deals pipeline

Track candidate and client interactions in real-time with visual pipelines. Customizable workflows ensure that nothing slips through the cracks, keeping your deals on track.

Target companies list

Target companies list

Build custom lists of target companies to focus your search efforts. Pinpoint key organizations and streamline your sourcing to attract the right candidates for the job.

Executive search reports

Executive search reports

Generate structured executive search reports with candidate insights and progress updates. Customize content, format professionally, and share with clients instantly.

Plus, everything else a serious executive search firm needs

Chrome sourcing extension

Chrome sourcing extension

Easily source candidates directly from your browser with Recruit CRM's Chrome extension. Instantly capture candidate profiles from LinkedIn and other platforms into your CRM.

AI resume parsing

AI resume parsing

Automatically parse resumes and convert them into structured data. Save time and reduce manual entry while maintaining accuracy across all candidate profiles.

Workflow automation

Workflow automation

Streamline your entire process with automated workflows. From candidate outreach to follow-ups, reduce administrative tasks and focus more on closing deals.

Mobile app

Mobile app

Access your executive search CRM anytime, anywhere. Stay connected with your team and candidates on the go with Recruit CRM's fully-featured mobile app.

5000+ integrations

5000+ integrations

Integrate with over 5,000 apps and tools. Seamlessly connect your existing software stack to Recruit CRM, enhancing your workflow without any disruptions.

Kanban pipeline view

Kanban pipeline view

Visualize your entire recruitment pipeline with a Kanban board. Track candidates' progress at every stage of the search, ensuring a clear view of your recruitment efforts.

Hotlists

Hotlists

Group candidates by skills, location, or other criteria, and build tailored talent pools. Track their journey through each job to ensure you always have the best talent ready.

1-Click Email integration

1-Click Email integration

Send emails directly from Recruit CRM with one-click integration. Stay on top of communication without leaving your CRM and improve response times across all channels.

AI Candidate Matching

AI Candidate Matching

Automatically surface candidates who match your ideal profile, helping you quickly identify best-fit talent and deliver accurate, high-quality matches to clients in seconds every time.

How executive search firms are winning with Recruit CRM

Even your favorite recruitment influencers have approved us!

avatar
Gonçalo SequeiraCEO @ Hiire - Hiring the right Tech Talent | Content Creator & LinkedIn Top Voice

To all recruiters in my network!

If you’re in search of an Applicant Tracking System that does more than just track, I've found a great match - meet Recruit CRM.

Engineered by recruiters, #Recru...Read more

avatar
Nicky SlavichRecruiter @ Google || I post daily about recruiting

The amount of volume that recruiters work with on a daily basis is absolutely wild.

Over a year? We’re talking to hundreds and thousands of candidates.

And here’s the thing: Keeping things organized can be tricky.....Read more

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Lisa DeanLeadership Coach for Executive Assistants | Career Coach

Hey recruiter friends! I hope you all are crushing it this week, giving your candidates the red-carpet treatment!

If you know me, you know I’m B-I-G on streamlining all processes, especially my hiring process. The biggest....Read more

avatar
David RollsLinkedIn Mediocre Voice | Account Executive

If you're a Recruitment Director looking around for a new CRM, this one's for you.

I've been playing around with Recruit CRM for a few days now, and compared to other CRMs I've used in the past, I'm really impressed...Read more

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Anna BertoldiniGlobal Brand & Communications Leader | AI Optimist

Hi there, TA pros!

If you’re in search of an ATS that not only simplifies your processes but also provides a solid ROI, I’ve discovered an awesome one.

I've found Recruit CRM. It’s a bril...Read more

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Carolyn ChristieI help founders avoid paying contingency fees.

Hey Recruiters!

Looking for an applicant tracking system that's easy to use, fast-tracks your workflow, and is ACTUALLY worth the investment?

I did some digging and came...Read more

Highest-rated recruiting software across top review platforms

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Still in a dilemma? Get your questions answered

Don’t see the answer you’re looking for? Get in touch.

If you have any questions, feel free to visit our FAQ repository.

General ATS platforms are focused on inbound applicant tracking, such as posting jobs and screening applications. Recruit CRM is built for outbound search, managing retained mandates, sourcing passive candidates, and delivering client-facing outputs.
Its workflows and features reflect how executive search operates, not how corporate HR functions, offering a tailored solution for recruiters who specialize in high-level placements.

Trusted. Timely. Top-tier support.

24/7 global help

Get help anytime in under 2 minutes in your preferred language. Our multilingual support team is always ready to assist.

Comprehensive help centre

Access our extensive library of step-by-step guides, video tutorials, and troubleshooting articles.

Live training sessions

Join regular webinars and personalized training sessions to master advanced features and recruiting best practices.

Multiple contact channels

Reach us via live chat, email, phone, or in-app messaging, whatever works best for you.

Onboarding & migration support

Our dedicated specialists ensure a smooth transition from your current system with hands-on setup assistance.

Want to close more executive placements faster?

Schedule your personalized demo today and see how Recruit CRM’s powerful tools can help you close placements quicker.