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Recruiting Database: How To Choose The Best Software For Your Agency?

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Recruit CRM Published on Jul 8, 2021

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Storage of recruitment data in hard discs and emails have become as outdated as excel spreadsheets. In fact, what's in vogue nowadays are nothing but central repositories that help manage candidate data. If you ask us what a recruiting database in general is, then here's the answer. A recruiting database helps you to start and set up your recruitment business within just a few minutes. With the advent of technological innovations, it's now more readily available than ever. With this searchable repository, you can easily access your jobs, candidates, applications, candidate notes etc. Just like you, your recruitment database will grow with time.

Recruiters No Longer Depend On Manual Record Keeping

In order to maintain maximum efficiency and optimise the recruitment process, recruiters need to invest in a quality recruitment database. Information in the database is stored based on relevancy and must be accessible to all recruiters in a staffing firm.

In short, you can say a recruiting database is like a staffing firm's lifeline. Once your database is integrated with your Applicant Tracking System, recruiters find it easier to manage their job. You'll then be well-placed to make a suitable decision in less time.

How To Choose The Right Recruiting Database For Your Recruitment Agency?

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There are no two ways about the fact that in order to run a successful staffing firm, you need to look out for a database that maintains clean and organised data. Here are 3 things you need to ensure.

1. Your Recruitment Database Should Be A Part Of Your ATS

Building your recruitment business requires both time and effort. If you end up selecting a database that is not a part of your Applicant Tracking System, it'll end up doing the opposite of what it's supposed to do, i.e. lose your time and energy. Therefore, it's imperative to have a database connected to the current ATS that you're using.

Moreover, it's important to invest in a cloud-based recruiting database. This helps the data to be accessible across multiple platforms on the go.

2. Use The Right Technology To Parse Candidate Data

To grow a database, you must ensure that you're putting the right data in the system. You need to screen the data properly to ensure everything is running as smoothly as possible. Never compromise on the quality of information that you're using. Make sure a good resume parser is being used to parse candidate data. Don't forget, at the end of the day; your recruiting database is one of your most valuable assets. Every time you search for a candidate, the result should be accurate and relevant.

3. Your Recruitment CRM Should Have The Right Integrations

Choosing the right recruitment database for your agency doesn't have to be rocket science. However, for your database to be functioning effectively and use additional tools, remember to check if your recruitment CRM integrates with your favourite job boards and social media profiles. For example, Recruit CRM allows Zapier integrations, and with the help of an API, you can integrate most of the job boards.

Apart from this, ensure your CRM allows email integrations to manage candidate and client relationships and also provides you with data and analytics to measure every bit of your business.

From determining the speed to ensuring that it can house thousands of resumes, choosing the best recruitment database can be tricky. Tell us more about the current database you're using!