Everything you need
to run a modern recruitment firm

Reformat any CV into your agency's branded template automatically, ready to submit to a client.

Fill custom fields automatically from resumes, based on a short description of what each field should capture.

Draft and send branded candidate pitches to clients in a couple of clicks, with the right tone and formatting for your agency.

Draft polished candidate submissions to clients automatically, with the right formatting and attachments.

Link Recruit CRM to Claude, ChatGPT, and Perplexity through MCP, scoped to each user's role-based permissions.

The notetaker joins your Meet, Zoom or Teams calls from your connected calendar, records them, and leaves a searchable transcript and an AI summary on the candidate, contact, job, deal or company record.

Recruit CRM detects when a candidate or contact moves to a new company and flags it on their profile with the previous and new role side by side. Apply the change in 1 click, or update records in bulk from the report.

When a candidate's new employer matches a job they were assigned to but never placed in, Recruit CRM flags a potential backdoor hire on their profile and in a dedicated report.

Every candidate gets an AI-written summary pulled from their resume and activity, so you can size them up at a glance.

Define role-specific stages instead of forcing every job through 1 workflow, then work each pipeline as a Kanban board. Drag candidates between stages and see which roles are stuck.

Build a different application form for each job and ask the screening questions that matter for that role. Only relevant information gets collected, so applications arrive easier to sift.

Find candidates within a set distance of a job site, or by realistic commute time rather than straight-line distance. Built for on-site and hybrid roles where travel decides who is actually available.

Send candidates a secure link to update their own details through a form you configure, with changes syncing straight back to the record. Data stays current without a chasing email.

A secure client workspace to review candidates, move stages, leave structured feedback, invite colleagues and raise new requisitions.

Generate a clear, role-specific job description from a short brief, then edit it before it goes out. Postings stay consistent in quality however busy the desk gets.

Move client contacts through your own sales stages, read back the full history of when each stage changed, and mark the companies you are actively targeting. Business development gets the same visibility as delivery.

Import and export companies and contacts, connect subsidiaries to their parent company, attach an existing contact to a second company, and add your own industry values. Group structures map the way your desk is actually split.

Mark contacts and companies as off-limits so nobody on the team approaches a restricted client or candidate by accident.

Run your Gmail, Outlook or IMAP mailbox inside Recruit CRM, with every send and reply logged to the right candidate, contact, company, job or deal. Search the mailbox by keyword, schedule sends for later, and link 1 thread to more than 1 record.

Send the same message to a filtered list of candidates or contacts at once, personalized from merge fields.

Save reusable templates for candidate and client emails, edit the standard system templates, set a signature per mailbox, and preview exactly how a send renders for a given recipient before it goes out.

Keep sensitive threads private, hide your emails from teammates, block specific addresses or domains, and give managers visibility of team mailboxes where their role allows it.

Draft recruitment emails, generate templates, and get reply suggestions based on the latest message in the thread. You review and edit before anything sends.

Generate reusable, on-brand email templates from a short prompt, ready to save and send.

Call candidates and clients from the record, buy dedicated UK and US numbers for inbound and outbound, and get every call logged with its recording. AI turns each conversation into a searchable transcript.

Send and receive texts inside Recruit CRM, 1 to 1 or in bulk to a filtered list, with the full thread stored on the record.

Log notes and call outcomes on any record, add notes to many records at once, and let AI structure and tidy what you typed.

Schedule meetings with Meet, Zoom or Teams links generated for you, share your availability so clients and candidates book without the back and forth, and keep your calendar synced both ways.

Get an automatic transcript and summary from any recorded candidate or client call.

Send emails automatically when a candidate changes hiring stage, or a contact moves to a different sales stage, so status updates stop being a manual job.

See who changed what and when across the account, for accountability and compliance reviews.

Put your logo and colors on the external pages candidates and clients see, and remove Recruit CRM branding entirely on Business and Enterprise.

Get in-app and email alerts the moment a client leaves feedback, updates a hiring stage, or takes any action that needs you.

Search across candidates, contacts, companies, jobs, and deals from a single search bar, and customize which columns show, and in what order on every list page.

Update, export or delete many records at once instead of opening each one.

Customize the note, call, task and meeting types your team uses, save templates for the formats you repeat, and add colleagues as collaborators on any activity.

Upload and organize files in folders on any record, and attach documents to emails straight from the record or your system.

Bring jobs, candidates, companies and contacts across in 1 upload with full field mapping. Built for migrations, list buys and the spreadsheets your team already keeps.

Merge duplicate candidates, contacts, companies and jobs into 1 record without losing activity history. Link a candidate to a contact when the same person sits on both sides of your desk, and keep 1 unified view of them.

Protect the account with single sign-on, multi-factor authentication and IP whitelisting.

Collect EEO data where you need it and run a GDPR-compliant process, with consent and data handling built in.