Technology will continue to transform and disrupt the way professional recruiters work this year. Job boards have made candidate sourcing a lot easier but at the same time, competition between recruiters have also increased dramatically. Using the right tools to manage candidates have become more important today.

Small businesses spend about 40% of their hours in doing work that do not add up to the income of the company– such as recruiting and sourcing.

Then imagine the number of the hours, established companies would be spending if they don’t have a proper hiring strategy in place. Apart from taking help from various virtual career fairs (now that Covid-19 has restricted movement) or outsourcing talent (like Recruitment Process Outsourcing or RPO), it’s imperative to settle for and invest in proper recruiting tools that will not only make your work easier but also save you time and be cost-effective for your business.

The best recruitment tools can be classified into two types:

  1. Tools that help with sourcing, and
  2. Tools that help with Candidate Relationship Management (CRM)

Sourcing is the process of identifying and discovering relevant candidates . As one of the first stages of the recruitment process, it needs to be organised and executed with a clear goal. A candidate sourcing strategy will deliver the best results when dedicated sourcing tools and expertise is leveraged in the right way. Passive candidates are a great pool to explore, something that is often ignored.

Apart from well know platforms like LinkedIn, ZipRecruiter and Indeed, Here are a few less popular but extremely effective tools that can help you with sourcing the right candidates in no time.

5 All-time best recruiting tools for hiring top candidates

1. Zillion Resumes 

Zillion gives high-quality passive candidates. Almost 70% of their database comprises of passive candidates. It has an easy search interface which helps in adding filters and segregating candidates geographically or by their occupation.

2. TalentBin 

TalentBin gives you access to a database of passive candidates and lets you add notes, stages, tasks, and reminders to stay on top of the talent pipeline. The only downside is that it’s extremely expensive (over $6000 per user per year).

3. RecruitEM

Boolean search helps narrow down your search and gives you optimised results. What RecruitEM does is it takes your requirements and develops a Boolean query for you. You can run this query on your search engines. This helps you find the right candidate on job boards.

After sourcing comes candidate management which includes staying in touch, explaining job opportunities and keeping candidates updated and engaged during the entire recruitment process. Reminding candidates to attend interviews is also an often ignored but critical habit of successful recruiters.

The last thing you want is your candidates not showing up on the day of the interview after all the work you’ve put in to make it happen. We can do all of these things easily using simple tools to manage candidates. Here we have listed a few of these tools along with short reviews.

4. Bullhorn

This helps you with everything right from sourcing to managing the candidate. It integrates with your email mailbox, which makes it easy to organise appointments, meetings etc.

The main downside with Bullhorn is that it’s extremely expensive (~$2000 per recruiter per year) and since it was built in 1999 it can also feel a little clunky.

5. Recruit CRM

This is a simple tool that helps recruiters at small to medium-sized staffing firms manage their work. You can get started in minutes by uploading all your candidates into the system from an Excel/CSV file. We offer a free plan so you can get started right away and try out Recruit CRM for an unlimited period of time. I’ve listed a few of our features below:

Recruit CRM integrates with your email so you can send and receive email directly from with the application. You can Add Notes, Reminders, Appointments or Files associated with any specific candidate/job/contact. You can even share candidates through a link with interviewers who in turn can give you instant feedback apart from generating an invoice for a candidate that is placed.

Many recruiters have been forced to use sales CRMs to manage their work even though it is cumbersome because there were no affordable dedicated recruitment tools available to them. Recruit CRM, however, promises to change that.

Let us know in the comments below what are the other recruiting tools that you’ve been using as a recruiter this year?