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10 Sourcing Email Templates You Can Use to Reach out to Candidates

Recruit CRM Published on May 16, 2022

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Let's get it straight. Candidate sourcing is hard.

It requires a whole lot of patience and is a completely different ball game.

While there are certain tools and chrome extensions that you can use to source candidates easily, another great way to make an impression among prospects would be to formulate engaging, helpful, and meaningful emails.

We know your day is already packed with important tasks and you wouldn't want to spend your brainpower trying to figure out what to write to these candidates.

To help you stand out from your competition and streamline the process, we have put together 10 sourcing email templates to lighten your workload.

Template #1: Emailing a Candidate Who’s Experience Caught Your Eye

Subject line: Interested in joining [Company_name]?

Hi [Candidate_name],

I am [Your_name], recruiting for [Company_name]. I hope you don’t mind the outreach.

I saw your profile on [Website/platform], and I found your achievements with [Field of expertise or achievement that caught your eye] quite impressive!

[Company_name] is always looking to grow their team with talented people and achieve more incredible things together!

[Company_name] is currently looking for a talented [Job_title] like you to join their team. We would love to share more about this role and learn a few things about you.

If you’re interested, it would be great if we could get in touch :)

Let me know if you are available any time this week. If not, I’d be happy to schedule a different day.

We can coordinate via email or LinkedIn if you prefer.

I hope you have a great day!

Best wishes,

[Your_name]

Template #2: Pitch Your Client

Subject line: [Candidate_name], interested in joining the team at [Company_name]?

Hi [Candidate_first_name],

I’m [Your_name], hiring for [Company_name].

I was impressed by your experience with [mention specific skillset or industry], which compelled me to email you.

[Company_name] is currently looking for a talented [Job_title] and would love to hire someone with an experience similar to yours.

Over the years at [Company_name], they have been able to [mention company details and achievements]. However, they would love to expand their team and hence are looking for a candidate who can [Mention job role/responsibilities in brief].

[Mention company details]

I hope you would be interested in this opportunity as it would be an excellent opportunity. If not, feel free to connect me with a referral with a similar professional background as yourself.

I am looking forward to hearing back from you soon.

Have a great day ahead!

Best wishes,

[Your_name]

[Signature]

Template #4: Emailing a Candidate Found on LinkedIn (or Other Websites)

Subject line: [Company_name] wants talented people like you!

Hi [Candidate_ name],

I'm [Your_name], a recruiter speaking from [Company_name].

I recently came across your profile on [Website/platform], and we’re looking for someone just like you to join our [Job_title] team!

I saw on your profile that you have expertise in [Mention skillset] from the past [Years of experience].

[Company_name] is offering an excellent career growth opportunity! I understand if you aren’t actively looking for something new at the moment. However, if you’re interested in hearing more about [Company_name], I think you’ll be excited by what we have to offer.

Feel free to drop me a reply, and we can set up a call at your convenience.

[Mention phone number and social media handles]

Cheers!

[Your_name]

[Signature]

Template #5: Emailing a Referral

Subject line: [Mutual connection’s name] recommended you for [Company_name]

Dear [Candidate_name],

I’m [Your_name], and [Mutual connection’s name] forwarded me your contact information after sharing some insights into your impressive resume.

[Company_name] currently has an open position for [Job_title], and I’m sure you’ll be a perfect fit!

Here’s a link to the job offer and the company’s homepage.

[Insert Link]

If this position interests you, shoot me a quick reply, and we can set up whenever you are available.

Best regards,

[Your_name]

[Signature]

Template #6. Sourcing Candidates for a Hard-to-Fill Role

Subject line: Your experience with [Field of expertise] is perfect!

Hi [Candidate_name],

I’m [Your_name], a recruiter from [Agency_name] who is looking for talented individuals to fill the role of [Job_title] at [Client_Company_name].

The hiring manager at [Company_name] found your profile on [Platform] to fit our requirements perfectly!

If you’re interested in a growth opportunity, we would love to know you a bit better over a call.

I understand if the timing isn’t great. Let me know your availability, and we’ll take it from there.

Warm regards,

[Your_name]

Template #7. Emailing a Passive Candidate

Subject line: Interested in a new opportunity with [Company_name]?

Hi [Candidate_name],

I was on the hunt for some experienced candidates for an [Job_title] opportunity until I came across your profile. You have an excellent background in [Field of expertise], and we would love to have you onboard at [Client_company_name].

I love what you have done for your current role as a [Current job title of candidate], and we think you would be a great fit for [Company_name].

We are currently looking for a [Job_title] with similar experience and skills. I believe you’ll be an excellent addition to [Company_name] ’s team!

Let me know the best time to connect with you.

Cheers!

[Your_name]

[Signature]

Template #8. Emailing a Candidate from Your Database

Subject line: Still interested in an opportunity with [Company_name]?

Dear [Candidate_Name],

I’m [Your_name], a recruiter from [Company_name].

When it comes to talented candidates like you, opportunity knocks on the door not once but twice!

You might remember me from an interaction around [Approximate time frame] when you applied for the position of [Job_title] at [Company name].

As mentioned in our last interaction, we promised to reach out to you when another position is available of your interest. We kept your resume in our database, and I’m reaching back to you as we have an opening for a [Job_title].

Your skillset and experience would make you the perfect candidate for this position. I hope this position still interests you.

Would you be available for a quick call around [Date and time] to discuss this exciting opportunity?

If this time doesn’t work for you, please let me know, and we’ll arrange a suitable time for you.

I am hoping to hear back from you soon!

[Your_name]

[Signature]

Template #9. Emailing Active Candidates

Subject line: Looking for new opportunities as a [Job_title]?

Hi [First Name],

I’m [Your_name] from [Company_name], and I recently came across your profile/resume.

I can see that you have great experience in the [Field of expertise] industry, and I’m sure you would love new opportunities in this domain.

We are looking to add a [Job_title] to the rapidly growing team at [Company_name], and you would be an excellent match for the role.

Not to mention, [Company_name] would be an excellent opportunity for your career growth!

At our core,

[Mention company vision, objectives, or a brief introduction]

Let me know if you’re interested in a brief chat about joining our team. Feel free to email me the best time to call.

[Contact information]

Warm wishes,

[Your_name]

Template #10. Requesting Referrals

Subject line: We’ve got some new positions. Got friends?

Hello [Candidate_name],

I hope you are doing well.

I'm currently recruiting for [Job_title] at [Company_name]. I would love to get in touch if you’re interested :)

If you have someone else in mind with a similar acumen to yours, please send in their resumes or LinkedIn profiles along with the following information:

  1. How do you know them?
  2. Why do you think they would be a perfect fit?
  3. What is their area of expertise?

Feel free to reply to this email in case you have any questions.

Thanks for being a patron.

We are looking forward to hearing from you soon.

Warm regards,

[Your_name]

If you are sure of these candidate sourcing email templates, be sure to share them with your team of recruiters.

Happy sourcing!