What is an Applicant Tracking System?
An Applicant Tracking System (ATS) is a centralized database for storing candidate information like resumes and personal details. It helps track candidates through different stages of recruitment. Mostly used by in-house recruiters and agency recruiters. The best ATS systems today are on the cloud and can be accessed from anywhere.
An ATS automates and streamlines recruitment and staffing processes. A good ATS organizes your data better and allows recruiters to place more candidates. An ATS can also help you enhance Candidate experience with personalized emails & reminders.
What are the types of an Applicant Tracking System?
An ATS System is generally designed for one of two things:
ATS for In-house Recruitment: These systems help keep track of all applicants for roles at a company along with their information.
Date of Application, Offer, Joining Date, skills, previous employer, salary, position applied for etc. It also helps in sourcing and hiring new employees for your organization.
Companies start needing dedicated ATS when they recruit more than 5-10 candidates every month. Examples of InHouse ATS Systems: Recruiter Box, Breezy HR
ATS for Agency
Recruitment: Agency Recruitment has its own sets of needs that are not met by a standard ATS.
Agencies need to maintain a robust & updated database of candidates while keeping a track of all the open positions they are working on, Candidates submitted to clients, candidates placed, invoices raised and additional reports to measure recruiter performance.
Specialized ATS systems designed for recruitment firms. These systems allow agency recruiters to collaborate on jobs, submit candidate information to clients & collect interviewer feedback.
What are the examples of an Applicant Tracking Systems?
1. Recruit CRM (Small & Medium Sized Firms)
2. Bullhorn (Large Multinational Recruitment Firms)
What does an Applicant Tracking System do?
Building A Candidate Database:
Most good ATS’s help you parse and store candidate resumes. They also let you source candidates from your website & social media directly into your Database.
Storing & filtering candidate data:
Finding the right candidates by filtering through your database is critical for filling open positions successfully. Most ATS systems have powerful search & filtering features that will help you find the right candidate for each position you’re working on.
Being constantly in touch with your candidates is important but what is more important is having to remember what exactly you discussed in your last conversation. The best ATS’s allow you to attach notes, add call logs & send emails to your candidates so you have all your conversations in one place.
Agency Recruiters need to schedule interview appointments between Candidates & Hiring Managers. Systems like Recruit CRM let recruiters schedule these interviews and send email notifications to both clients & candidates.
Submit Candidates & Collect Interview Feedback:
As Agency recruitment firms fill positions for clients, it is important to have a centralized system to submit candidates to and collect feedback from clients. This gives you better insight into what’s actually happening at the ground level & moves the business in the right direction.
Measuring Recruiter Performance:
You can only improve what you can measure. An ATS helps you monitor and evaluate individual recruiter performance objectively.
How to evaluate and select an Applicant Tracking System?
Before choosing an ATS, pen down your business processes and pain points, Then set a budget. Now choose an ATS + CRM system which has the features that will solve your pain points & fits in your budget.
Another thing to think about is ATS Implementation, Make sure the system you pick is easy & quick to set up. You don’t want to buy something so complicated that you end up spending days setting it up.
Hope this article helped you better understand what an ATS does and how to go about picking one for your business.