7 Best Email Templates For Agency Recruiters

Hey There!
Hope you’re having a great year. 

An important part of being a recruiter is communicating with candidates & clients effectively.

Email is still, by a wide margin, the best way to reach out to both prospective clients & candidates. Trillions of emails get sent every year, but most end up being ignored. To increase the chances of your emails getting replied to, you need great email subjects & messages. Which is why we have drafted some awesome free email templates for Recruitment Consultants to use!

For Candidates

1. When Candidates Apply For a Job & You Think They’re A Good Match.

Subject: Your Interest In [JobTitle] Role at [Company Name]

Email Body

Hey [Candidate Name],

Thanks for applying. I’ve reviewed your application and feel you would be a great fit for the [Job Title] role.I would like to schedule an interview with you to take things forward.

Would you be free at [Date/Time] to get on a call? Reply with your phone number and I’ll get back to you.

Best regards,


Example Email

Subject: Your Interest In iOS Developer Role at Apple

Email Body

Hey Ryan,

Thanks for applying.

I’ve reviewed your application and feel you would be a great fit for the iOS Developer role.I would like to schedule an interview with you to take things forward.

Would you be free on 17 Jan 2019 at 9:41 AM to get on a call? Reply with your phone number and I’ll get back to you.

Best regards,


2. Cold Email when you find a candidate for a specific job

Subject: An opportunity you don’t want to miss!

Email Body

Hi [CandidateName],

Your experience working at [Current Company] makes you a great fit for the [Job Title] role at [New Company Name] headquarters in New York.

If you’re interested in exploring this opportunity and learning more about the compensation, benefits & culture, reply to this email with your phone number and the time you’d like me to call you.

Look forward to hearing from you!
Best regards,


Example

Subject: An opportunity you don’t want to miss!

Email Body

Hi John,

Your experience working at BMW makes you a great fit for thePowertrain Engineer role at Audi headquarters in New York.

If you’re interested in exploring this opportunity and learning more about the compensation, benefits & culture, reply to this email with your phone number and the time you’d like me to call you.

Look forward to hearing from you!
Best regards.


3. Rejecting A Candidate

Subject – Your Job Application To [JobTitle]

Email Body

Hi [Candidate Name],

Thank you for taking the time to learn about our company. We really appreciate the work you have put it.

Unfortunately, we will not be going further with your application for the [Job Title] role because of [Reason].

We will keep in touch and inform you about new opportunities which might be a good fit for you.

We wish you all the best for your career.
Best regards,


Example Email

Subject – Your Job Application To Google

Email Body

Hi Rick,

Thank you for taking the time to learn about our company. We really appreciate the work you have put it.

Unfortunately, we will not be going further with your application for the Android Tech Lead role. We received applications from many more experienced candidates, some with extensive experience in our industry – which you do not have.

We will keep in touch and inform you about new opportunities which might be a good fit for you.

We wish you all the best for your career.
Best regards, 


4. Updating candidate on their progress

Subject – Update From [Agency Name] On Your Job Application

Email Body

Hey [Candidate Name]
Hope you are doing well! 

Just wanted to give you an update on your application for[Job Title].Your application has been moved to the [Hiring Stage] stage. 

We will be reaching out to you soon. 
Best Regards,


Example

Subject – Update From Netsky Consultancy On Your Job Application 

Email Body

Hey Mark,
Hope you are doing well! 

Just wanted to give you an update on your application for Marketing Manager.Your application has been moved to the Shortlisted stage. 

We will be reaching out to you soon. 
Best Regards,


For Clients

5. Cold Email To Prospective Clients

Subject:  Do You Want More Candidates?

Email Body

Hi [Prospect_Name],

I’m [Your Name] from [Agency Name]. We specialize in [Your Recruitment Specialization For Target Type Of Client]. We’ve worked with companies like [Insert 2-3 Clients Here Relative To The Vertical] to [What You have done for that client].

Would you be interested in getting on a quick call to see if we’d be a good fit for your organization? 

Have a great day!


Example Email

Subject: Do You Want More Candidates?

Email Body

Hi Rob,

I’m Jessica from Netsky Consultancy. We specialize in IT Recruitment. We’ve worked with companies like Apple, Samsung to provide senior developers.

Would you be interested in getting on a quick call to see if we’d be a good fit for your organization? 

Have a great day!


6. Client Follow up

Subject: Following Up On My Last Message

Email Body

Hi [Prospect Name],

I’m reaching out to you again because I’m certain that my firm will be able to get you the candidates that [Company Name] needs!

Just reply to this email and we’ll take things forward.

We’ve worked with [Similar Company] and placed X Candidates in [Technical/Executive] Roles. This is why I’m confident that we’ll be able to help [Company Name] too.

Look forward to working with you!


Example Email

Subject: Following Up On My Last Message

Email Body 

Hi Rob,

I’m reaching out to you again because I’m certain that my firm will be able to get you the candidates that Apple needs!

Just reply to this email and we’ll take things forward.

We’ve worked with Samsung and placed 7 Candidates in Executive Roles. This is why I’m confident that we’ll be able to help Apple too.

Look forward to working with you!


7. Submitting Shortlisted Candidates

Subject – Submitting Shortlisted Candidates For [Job Title]

Email Body

Hello [Client Name],

Hope you are doing well!

I’ve shortlisted candidates for [Job Title]. Please refer to the attachments for the list of candidates. You can give me your feedback by replying to this email.

Best Regards,


Example Email

Subject – Submitting Shortlisted Candidates For Project Management

Email Body

Hello Rob,

Hope you are doing well!

I’ve shortlisted candidates for Project Management. Please refer to the attachments for the list of candidates.

You can give me your feedback by replying to this email.

Best Regards,


Pro Tip:If you are still sending excel files to your clients, maybe you should step up your game and move towards using a recruitment agency software like Recruit CRM.

So instead of sending a static file, you can send a dynamic link of shortlisted candidates and get feedback right into your recruitment database.


Since you are still with us, We have some interesting facts for you! 

Total Number of email accounts: 4.6 billion

Business emails sent/received daily: 212 billion

Business emails sent/received per day per person: 131

Percentage of email SPAM: 45%

Percentage of SPAM that gets delivered: 9%

Percentage of B2B emails that contain marketing messages: 54%

Percentage of consumers who check their email daily: 91%

Percentage of consumers who made a purchase because of an email: 66%

Average click-through rate of B2B marketing emails: 1.7%

Percentage of email opens that occur with two days of sending: 76%

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