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10+ Referral Email Templates for Agency Recruiters

Recruit CRM Published on May 12, 2022

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Communication is an integral part of a recruiter’s job.

Emailing candidates can take up a significant amount of time. With so much time spent on emails, recruiters are left with little time for essential work like building and nurturing relationships.

To help you accelerate the process of emailing, we’ve put together 15 referral email templates.

Read more: Best recruiting email templates: A complete list for use by recruiters this 2022.

1. Subject Line: We’re looking for a new [Job_title]!

Hi [Candidate_name],

We’re currently on the hunt for a [Job_title] to work with [Department_name/Team] at [Company_name].

As a [Job_title], they will be responsible for [Mention 3-4 key duties 1-2].

[Company_name] is looking for someone who is [Mention top requirements and years of experience].

Know anyone who’s a good fit? If so, don’t hesitate to respond!

Don’t forget to mention how you know this candidate and why they would be the perfect fit!

Have a great day ahead!

[Your_name]

[Signature]

2. Subject Line: Do you know a talented [Job_title]?

Hey [Candidate_name],

[Company_name] is currently looking for a [Job_title] to join their team.

We’d love to reach out and collaborate with talented people, and we’d love your help to find our next [Job_title]!

This position requires a skilled [Job_title] who is well equipped with [X] and has at least [X] years of experience.

This is an excellent opportunity for a [Job_title] who would love to [Mention key benefits/highlights of the position].

If you know anyone in your circle who’s an ideal match, let us know by emailing their contact details or resume.

Feel free to contact me via email or at [phone_number] if you have any queries.

Thank you for your time!

[Your_name]

[Signature]

3. Subject line: [Mutual_connection_name] mentioned you’re a great [Job_title]!

Hi [Candidate_name],

I am [Your_name], recruiting for [Company_name]. I hope you don’t mind the outreach :)

[Company_name] is looking to hire a [Job_title] and [Mutual_connection_name] mentioned how skilled you are with [Industry_name].

From what I have seen in your [Resume/social profile], your background is impressive, and you’ve done some exciting things, similar to [Company_name] ’s projects.

At [Company_name], we’re always looking for more skilled people like you to join the team.

Do you think you would be available for a quick call sometime this week?

I am looking forward to coordinating soon!

Best Regards,

[Your_name]

[Signature]

Read more: Sample job rejection email templates recruiters can use.

4. Subject Line: Help us find a talented [Job_title]!

Hey [Candidate_name],

As you may know, [Company_name] is constantly growing, so we are always looking out for talented people like you.

[Company_name] is currently looking for a skilled [Job_title] to help achieve great heights. If you know someone who would be an excellent fit for this position, please send them my way!

Before referring someone, I need you to answer a few questions:

  • How do you know this person?
  • What position would this person be a good fit for?
  • What are the person’s expertise and most valuable skills?
  • Why would they be a good fit for [Company_name]?

I’m sure you’ll have at least one person in your network who would be a great addition to the team!

Here is the link to our website: [Insert link].

If there is anyone on your mind you would like to refer, shoot me a reply.

Thanks for your help in advance!

[Your_name]

[Signature]

Dear [Candidate_name],

We love asking people in our connections to refer great people to fill our open positions.

Recently, we have asked [Employee_name] to suggest a talented [Job_title], and they referred your name.

[Employee_name] thinks you would be a perfect fit for [Company_name].

That being said, I wanted to reach out to you directly and ask if this opportunity interests you. If so, I look forward to hearing back from you.

Feel free to respond to this email or call me at [Phone number].

Best regards,

[Your_name]

Hi [Candidate_name],

I hope this email finds you well.

Our connections at [Company_name] have some great things to say about you and your work with [Industry_name].

[Company_name] is currently working on some incredible projects, and they would love to have you on their team.

I came across your work through [Mutual_connection’s name], and I’m impressed with what you’ve achieved at [Company_name].

Let’s get on a call sometime to have a quick chat about your career goals.

I am awaiting your response.

[Your_name]

[Signature]

7. Subject line: [Mutual connection’s name] suggested you for [Company_name]!

Hi [Candidate_name],

I’m [Your_name], currently recruiting for [Company_name].

Recently, [Mutual connection’s name] forwarded me your contact information after sharing some insights about your experience in [Industry_name].

[Company_name] is currently looking for talented people like you to join their [Job_title] team. It seems like you’ll be a great fit.

Here’s a link to the job offer and the company’s homepage.

[Insert Link]

If this opportunity interests you, feel free to reply to this email. I’ll schedule a call at your convenience.

Warmest regards,

[Your_name]

[Signature]

Read more: 7 ready-to-send email templates for agency recruiters.

8. Subject line: [Company_name] has open positions. Know anyone?

Hey [Candidate_name].

Hope you are doing well.

We are currently hiring for [Job_title] at [Company_name]. We’d love to get in touch if you’re interested!

[Company_name] has great opportunities that would interest your career growth.

If you have anyone in mind with a similar skillset to yours, kindly send in their resumes or LinkedIn profiles along with the following information:

  1. How do you know them?
  2. Why would they be a perfect fit?
  3. What is their area of expertise?

Don’t hesitate to respond to this email.

Thanks for being a patron! We are looking forward to hearing from you soon.

Cheers!

[Your_name]

[Signature]

9. Subject line: [Mutual_connection] introduced me to you.

Dear [Candidate_name],

One of our mutual acquaintances [Connection_name] recommended your name for a [Job_title] that I’m looking to fill for [Company_name].

[Company_name] is currently looking to expand its team with bright people like you.

[Mention 1-2 lines of company achievements]

They are looking for someone who is:

[Mention requirements of role].

Kindly let me know if you are interested in discussing this role or if you have anyone else on your mind.

I’d be happy to schedule a call. Thank you for your time.

Best,

[Your_name]

10. Subject line: Know anyone interested in a [Job_title] position?

Hi [Candidate_name],

I hope things are going well with you.

Given the success you’ve seen in your field of expertise and experience with [Company_name], I wondered if you might know anyone from your network who may be interested in [Mention goals/benefits of position].

[Company_name] is looking out for a skilled [Job_title], and we’d be delighted if you had any recommendations.

If there is anyone in mind, would you mind facilitating an intro?

If they want to know more about what we do, feel free to direct them to [Company_name] ’s website:

[insert link]

Feel free to respond any time someone comes to mind.

Regards,

[Your_name]

Read more: 6 sample emails recruiters can send to keep candidates warm.

11. Subject line: [Company_name] is looking for [Job_title]!

Hi [Candidate_name],

Do you remember our last encounter? We had the opportunity to talk about open positions for [Job_title]. I hope things are going well for you from our last talk.

Currently, [Company_name] is recruiting for a [Job_title] position, and I thought you might have someone in mind with a similar caliber to yours.

Here’s a link with more details about this open position. [Insert link]

If there’s anyone on your mind who fits this criterion, please don’t hesitate to reach out.

I’ll gladly meet up with them and discuss working together.

Regards,

[Your_name]

Hey [Candidate_name],

I hope you don’t mind the reach out.

We’re hiring for [Job_title] over at [Company_name], so I’ve been tapping into my network recently.

I had the chance to connect with [Mutual_connection_name], and they mentioned all the fantastic work you’ve done for [Candidate’s company name or previous work].

You sound like a purple squirrel for [Company_name] ’s team, and I’m sure they would love to have you on board.

So what do you think? If this opportunity interests you or you have someone else in mind, shoot me a reply.

Thank you for your time!

[Your_Name]

13. Subject line: [Mutual_connection_name] tells me you’re a rockstar!

Hi [Candidate_name],

[Mutual_connection_name] recommended you as one of the best [Job_title] they have ever come across!

[Mutual_connection_name] sent me your contact details, and I couldn’t help but reach out to someone as talented as you.

[Company_name] is hiring for a new [Job_title], and I thought you would be an excellent fit.

Do you have some time this week to discuss the role in a bit more detail?

Feel free to reply to this email or text me at [Phone_number].

Warm wishes,

[Your Name]

14. Subject line: Coffee with me and [Mutual_connection_name]?

Hello [Candidate_name],

I’m [Your_name], hiring for [Company_name].

We’re recruiting for a [Job_title], and I’ve been contacting my network to find talented individuals.

I just found out that [Mutual_connection_name] has closely worked with you, and they suggested you as a great fit for [Company_name]

I would love to know more about you and your future aspirations. Would you like to meet up to discuss this opportunity?

I’ll make sure [Mutual_connection_name] tags along as well!

Let me know your availability.

Warm regards,

[Your_name]

15. Subject line: [Mutual_connection_name] introduced me to you

Hey [Candidate_name],

I’m reaching out because [Mutual_connection_name] suggested that you’d be an ideal fit for the [Job_title] position available at [Company_name].

I’m sure you’ll love what [Company_name] has to offer as they are currently [Mention any perks or benefits of the role].

Do you have some time tomorrow to discuss the role in a little more detail? Also, if you have anyone else on your mind who’d make a great fit for [Company_name], do let me know!

Here’s a list of our open vacancies at [Company_name]

[Insert link]

Thank you for your time.

[Your_name]

[Signature]

We hope these email templates benefit you and your team of recruiters.

These referral email templates are an excellent addition to maintaining your communication flow without having to spend hours trying to craft that perfect message.

Read more: 11 tips on mastering cold recruitment emails and 20+ new templates.