Invoice management that turns
placements into trackable revenue

Create accurate invoices directly from your recruitment activity, send them to clients, and keep complete visibility into paid, pending, and overdue payments from one platform.

4.9 (460+ reviews)
Billing · Meridian SearchLive
Invoice · generated from placement
Acme Corp#INV-2041 · Net 30
Senior Backend Engineer$18,400
Tax (8%)$1,472
Total due$19,872
PAID
This quarter
Paid invoices$61,340
Unpaid$46,272
Overdue$23,120 · 2 invoices
Paid · Unpaid · Overdue$130k billed
Team Players
Rent a Recruiter
lcr International
Approach People Recruitment
Lagrange Point
AltoPartners
logo
logo
Capital Futures
Team Players
Rent a Recruiter
lcr International
Approach People Recruitment
Lagrange Point
AltoPartners
logo
logo
Capital Futures

Complete visibility from placement to payment

Recruit CRM connects your placement data, invoices, and payment updates so your team always knows what has been billed, sent, and collected.

01Generate invoices from placement records
New invoiceFrom placement
Senior Backend Engineer$18,400
Tax (8%)$1,472
Acme Corp$19,872

Client details, candidate information, and placement fees are already available in Recruit CRM. Select the placement and create an accurate invoice instantly.

  • ✓No duplicate data entry
  • ✓Placement details stay connected
  • ✓Your branding stays consistent
02Send invoices directly to clients
New email · Acme CorpInvoice attached
Toaccounts@acmecorp.com
SubjectInvoice #INV-2041
Hi team, please find our invoice attached. Terms are Net 30.
INV-2041.pdf · 86 KBSend invoice

Email invoices from Recruit CRM, keep communication attached to the client record, and maintain a clear history of every billing interaction.

  • ✓Send invoices from one platform
  • ✓Client communication stays organized
  • ✓Know exactly when invoices were shared
03Track every invoice status
Invoices · Q3Live
Acme Corp · #2041$19,872Unpaid
Globex · #2027$13,9209 days late
Northwind · #2039$14,800Unpaid
Vertex Health · #2016$17,400Paid ✓
Paid invoices$61,340

See paid, pending, and overdue invoices in one view so your team knows which payments need attention.

  • ✓Paid, pending, and overdue visibility
  • ✓Follow up on outstanding invoices
  • ✓Better revenue forecasting

The problem with disconnected billing

What your billing week looks like
Separate tools
Recruit CRM
Client, role & fee auto-filled from the placement
✕Retyped by hand
✓Automatic
Invoice emailed to the client
✕Export, attach, switch apps
✓From inside the ATS
Send history on the client record
✕Buried in someone's inbox
✓Logged forever
Unpaid bills & revenue in one view
✕Spreadsheet reconciliation
✓One live view
Extra subscription to pay for
✕Yes, another tool
✓Built in

The highest-rated ATS + CRM in its category

Agency recruiters have spoken. Recruit CRM earns top marks on the platforms they trust.

4.9/5
Capterra
4.8/5
G2
4.9/5
GetApp
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Even your favorite recruitment influencers have approved us!

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Anna BertoldiniGlobal Brand & Communications Leader | AI Optimist

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Highest-rated recruiting software across top review platforms

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Frequently asked questions

Don't see the answer you're looking for? Talk to us.

Which plans include invoicing?
All plans include invoicing, including the free plan. Paid plans raise the limits on invoice count, custom fields, and design templates.
Do I have to build every invoice from scratch?
No. Invoices use templates, so fields, calculations, and branding stay consistent every time. Choose a template and the placement details fill in automatically.
Can I invoice clients in different currencies?
Yes. Set a currency per invoice, and Recruit CRM converts totals into your account currency once a day for reporting.
How do payment terms like Net 30 work?
Set Net 7, Net 15, or Net 30 on a template, and Recruit CRM calculates the due date from the invoice date automatically.
Where do unpaid invoices show up?
The invoice list groups everything by status: unpaid, sent to client, overdue, and paid, so you can filter straight to what needs chasing.
Can I create an invoice from somewhere other than the invoice list?
Yes. Generate one from a candidate, job, deal, or company record, or automatically when a hiring stage changes.

See Recruit CRM's invoice workflow in action

Book a personalized demo to see how Recruit CRM helps your team manage invoices and payment visibility after every successful hire.