Bring contractor time entries, client approvals, expenses, pay and bill rules, and invoicing into one connected workflow inside Recruit CRM.
Elena Ruiz
Senior Developer · Week 32
Regular
40h
Overtime
5h
Total
45h
Set rates, collect and approve hours, apply pay and bill rules, and generate invoices while every record stays connected to the right job, client, and contractor.
Calculate charge by
Pay rate
$55.00 / h
Margin
38%
Bill rate
$88.71 / h
Profit per hour
$33.71
Adapt Bill & Pay to different client agreements, contractor volumes, and reporting needs with flexible rules, bulk actions, dedicated portals, APIs, and detailed audit trails.
Work schedules, unpaid breaks, before and after shift windows, specific time ranges, daily and weekly overtime thresholds, multipliers and fixed rates. Stack as many rules as a client agreement needs.
Contractors submit timesheets. Clients review and approve. Everything stays in sync with your account.
Approved time becomes a client invoice, sent and tracked inside Recruit CRM.
Price a placement by margin or markup instead of a fixed bill rate. The values carry through job views, timesheet views, filters, and exports.
Contractors raise reimbursement requests through their timesheets. You and your client review them from your own portals.
See every timesheet with its candidate, job, company, deal, and duration. Act on them in bulk.
Track assigned and available contractors with the jobs and deals they're tied to. Select up to 3,000 at once to act in bulk, including enabling or disabling their portal access.
Separate reminders for contractors, clients, and your recruiters, so timesheets don't sit unapproved.
Pull every timesheet or a single timesheet record into your own systems through the Recruit CRM API.
Billables, payables, gross profit and margin percentage across your whole book, or broken down by company, job or contractor. Click any bar to open the timesheets behind the number.
Create timesheets for many contractors at once, bulk update time entries, and approve, remind, invoice, export or delete in batches instead of opening records one by one.
Link contract jobs to deals so placed contractors, their timesheets and their billing sit alongside the revenue they belong to. Manage the whole engagement from the deal.
Control how unplanned hours are handled with the "Apply standard rate (1X) for extra hours" toggle in the rule template. When enabled, any hours outside the defined schedule or rules are paid at the standard rate (1×).
Spot missing submissions, rejected time and unusual overtime at a glance. Every timesheet records who submitted, edited and approved it, and when, with remarks history.
Connect payroll and accounting tools so approved time flows straight into your billing stack.
Compare how Recruit CRM handles client-specific billing rules, connected records, high contractor volumes, invoicing, and exceptions that standard timesheet tools are not designed for.
Generic tools: Handle standard hours and basic overtime, leaving complex calculations in spreadsheets.
Recruit CRM: Apply schedules, breaks, shift windows, overtime thresholds, multipliers, and fixed rates using client-specific rule templates.
Generic tools: Operate separately from your ATS and CRM, creating gaps between contractors, clients, jobs, and billing.
Recruit CRM: Keeps every timesheet connected to the correct contractor, client, job, contact, and deal.
Generic tools: Require teams to export, reformat, and transfer timesheet data before invoicing.
Recruit CRM: Generate branded invoices using approved hours and include relevant reimbursement receipts in the invoice email.
Generic tools: Force teams to open and update timesheets individually as contractor numbers grow.
Recruit CRM: Create, update, approve, remind, invoice, export, or delete records in bulk, with support for up to 3,000 selections at once.
Generic tools: Record submitted hours but offer limited visibility into missing, rejected, or unusual entries.
Recruit CRM: Use flags, filters, reminders, and complete activity records to resolve exceptions before they affect billing.
Generic tools: Apply the same settings across clients, contractors, and assignments.
Recruit CRM: Configure approver roles, currencies, time intervals, clock formats, and mobile browser submissions for different engagement needs.
If billable contractor hours drive your agency's revenue, Recruit CRM can help you manage them at scale.
Bill clients weekly, biweekly, or monthly based on approved hours
Calculate overtime, shift premiums, breaks, and complex rates
Run different timesheet cycles across clients and placements
Collect contractor submissions and client approvals
Apply different pay and bill rules to each engagement
Manage dozens or hundreds of active contractors at once
Yes. Contractors can submit and manage their timesheets through a dedicated contractor portal, while clients can review and approve them through a separate client portal. All timesheet data remains visible to you within the system.
No, Recruit CRM focuses on contractor pay calculation and client billing based on timesheets. While we calculate contractor pay rates and amounts, the actual payroll processing (tax withholding, direct deposits, etc.) should be handled by your dedicated payroll provider. However, approved timesheets and pay amounts can be exported to integrate with your payroll system.
The Rule Engine allows you to configure complex pay and billing rules without code. You can set up overtime thresholds, Shift rates, weekend rates, break deductions, and client-specific billing agreements. These rules are automatically applied to timesheets as they're submitted, ensuring accurate calculations every time.
Yes. Timesheet data can be integrated with your accounting and payroll systems, such as QuickBooks, Xero, and others. You can also export timesheets as xlsx or CSV files for manual processing.
Yes. Once timesheets are approved, invoices can be generated and sent to the client directly from Recruit CRM. All invoices and related data remain linked and tracked within the same system.