Manage contractor timesheets, collect client approvals, apply pay and bill rules, and generate invoices, all directly from Recruit CRM.
TimesheetsSynced from ATS
ContractorsSelect up to 3,000
Add rule template
Rule nameTrusted by contract staffing teams worldwide
Sarah Chen is a senior developer placed at Northwind Tech. Here’s her week, from the moment timesheets are enabled to the pay her payroll provider receives.
Step 1 of 6Staffing agency
Set pay, price the bill rate by margin or markup, and pick the rule template and approvers once on the placement. Timesheet periods are created from the job dates.
Step 2 of 6Contractor
The contractor logs hours and expenses in their own portal, from desktop or a mobile browser. Reminders chase anything missing.
Step 3 of 6Client
The client approves or rejects in their portal. Overtime hours are also shown, and every decision is written to the audit trail.
Step 4 of 6Automatic
The rule engine applies overtime, breaks and premiums to both sides at once, so pay, bill and margin always agree.
Step 5 of 6Staffing agency
Approved time becomes a branded invoice with expense receipts attached, then is tracked until it’s paid.
Step 6 of 6Staffing agency → payroll
Approved pay is exported as XLSX or CSV, or pulled through the API, for your payroll provider to run tax and payments.
Your payroll provider runs tax withholding and payments.
Once you place a contractor, their timesheets, client approvals, pay rates, and invoices stay connected to the same record. No separate tools or duplicate data entry.
What you no longer need
All of it runs inside Recruit CRM, on the same record you placed the contractor from.
Stack work schedules, unpaid breaks, before and after shift windows, specific time ranges, daily and weekly overtime, multipliers and fixed rates into reusable rule templates. Pay and bill are calculated the same way, every time.
Illustrative example at a $60/h contractor pay rate.
Billables, payables, gross profit and margin percentage across your whole book, or broken down by company, job or contractor. Click any bar to open the timesheets behind the number.
Export approved hours and pay for your payroll provider, pull timesheets into your own systems through the API, and connect your accounting software when direct sync arrives.
Send invoices to QuickBooks, Xero and other accounting tools instead of exporting and re-keying them.
We calculate contractor pay from approved time. Your payroll provider runs tax withholding and deposits, using data exported from Recruit CRM or pulled through the API.
Pull every timesheet, or a single record, into your own systems through the Recruit CRM API.
Recruit CRM is not a payroll processor. It calculates pay and bills clients; your payroll provider handles tax and payment.
The full checklist, for when you’re comparing tools side by side.
Schedules, breaks, shift windows, time ranges, overtime, multipliers and fixed rates.
Contractors submit, clients approve, all in sync with your account.
Invoices from approved time, with expense receipts included.
Rates by margin or markup; values carry through views, filters and exports.
Raised by contractors, reviewed by you and your client.
Every timesheet with its candidate, job, company, deal and duration.
Assigned and available contractors, with bulk portal access control.
Separate reminders for contractors, clients and recruiters.
Pull all timesheets or a single record into your systems.
Billables, payables, gross profit and margin by company, job or contractor.
Create, update, approve, remind, invoice, export or delete up to 3,000 at once.
Contractors, timesheets and billing sit alongside the deal’s revenue.
One toggle pays hours outside the schedule at the standard rate.
Every submission, edit and approval is logged with who made it and when.
Approver roles, currencies, time intervals and clock formats.
Approved time flows straight into your accounting and payroll tools.
Recruit CRM calculates contractor pay and client bill rates through a rule engine that applies the same rules to both sides at once. Agencies can price bill rates by margin, markup or fixed rate, and stack work schedules, unpaid breaks, shift windows, time ranges, daily and weekly overtime, multipliers and fixed rates into reusable rule templates for each client.
Timesheets built into an ATS remove the need for a separate timesheet app, overtime spreadsheets, a separate invoicing tool and manual CSV exports. In Recruit CRM, contractor timesheets, client approvals, pay rates and invoices stay on the same record the contractor was placed from, so recruiters never re-key placement data.
Timesheet and billing software for contract staffing agencies tracks contractor hours, collects client approvals, calculates pay and bill rates, and generates client invoices. Recruit CRM Timesheets runs inside the Recruit CRM ATS + CRM, so every timesheet stays linked to the contractor, client, job, contact and deal it belongs to.
Timesheets is priced per active contractor per month, using credits. For 1–15 contractors it’s 100 credits (equivalent to $10) per contractor per month. Above that, the rate drops to 90 credits ($9) and keeps decreasing as you add more contractors, so the per-contractor cost falls as you grow.
For a detailed pricing breakdown, check out our pricing page now!
Very little. There’s no separate system to install, because Timesheets runs inside your Recruit CRM account.
Getting started takes three steps: turn on Timesheets for your account, enable it on the contractors you want to track (rates and rule templates are set right on the placement), and send them their portal invites. Once contractors accept, they can start logging time and your clients can approve it straight away.
No. Recruit CRM calculates contractor pay and client billing from timesheets. The payroll itself, including tax withholding and direct deposits, should be run by your payroll provider. Approved timesheets and pay amounts can be exported to feed it.
Yes. You can export timesheets as XLSX or CSV, or pull them through the Recruit CRM API. Direct integrations with accounting tools such as QuickBooks and Xero are coming soon.