Recruit CRM: The best software for recruitment agencies

Built for permanent recruitment and direct hire workflows

Unlike generic tools, Recruit CRM is designed for end-to-end perm recruitment workflows.

Manage clients, roles, and deals in one CRM

Track every client interaction, manage business development pipelines, and convert leads into high-value permanent roles with a built-in recruitment CRM.

Understand role requirements instantly

Capture hiring needs, define ideal candidate profiles, and align hiring managers/recruiters early for high-precision permanent placements.

Source candidates at scale with AI

Build high-quality longlists with our Global AI Sourcing Tool and Internal AI Search. Filter by function, industry, location, and seniority to deliver precise candidates for retained and contingent searches.

Engage & nurture candidates

Automate personalized outreach across email and LinkedIn to drive consistent, compliant engagement. Nurture candidates seamlessly through the longer hiring cycles of permanent recruitment.

Screen & shortlist with agents

AI transcribes and summarizes every candidate call, removing manual screening effort. Get clear, structured profiles to assess candidates faster and with precision. Make deeper, more confident decisions for high-value placements, not just volume hiring.

Submit candidates to hiring managers & clients

Share polished, client-ready longlists via custom portals, AI-generated submission emails, or PDF reports. Present candidates in a clean, professional format that keeps communication seamless. Deliver standout submissions that help you win retained and exclusive roles.

Track Placements, Fees & Invoices

Monitor placement fees, deal stages, generate invoices, and measure recruiter performance across placements to gain full visibility into your revenue pipeline.

AI agents to support permanent recruitment workflows

Email Reply Agent

Generates email replies based on past conversations, helping your team respond consistently to candidates and clients without starting from scratch every time.

Candidate Submission Agent

Creates clear, client-ready candidate profiles with key information and formatting already in place, making it easier to share and review candidates.

Resume Formatting Agent

Standardizes resumes into a clean, branded format so every candidate submission follows the same structure and is easy for clients to evaluate.

Custom Field Parsing Agent

This agent completely eliminates the need for your team to manually add custom tags/attributes to each candidate. You can now train this agent to automatically fill custom fields you create every time a candidate is added or updated.

See how our AI agents work for you

Everything you need to manage permanent recruitment in one place

From sourcing candidates to closing placements, manage the full lifecycle of perm recruitment within a single, AI-powered ATS + CRM.

Chrome sourcing extension

Easily source candidates directly from your browser with Recruit CRM's Chrome extension and bring them into your system without manual entry.

AI sourcing

AI-powered sourcing automatically matches the best candidates to your roles, streamlining the process and saving time. Search and filter candidates using structured data to build focused longlists based on role, experience, and industry.

AI resume parsing & custom field parsing

Automatically parse resumes and convert them into structured records so your team can search, filter, and evaluate candidates more easily over time. You can also train our agent to automatically fill custom fields with data.

AI Candidate Matching

Surface candidates who match your ideal profile, helping you quickly identify best-fit talent and deliver accurate, high-quality matches to clients.

Hotlists

Organize candidates into groups based on skills, roles, or clients, and track their progress across different opportunities to ensure you always have the best talent handy.

LinkedIn messaging integration

Send and receive LinkedIn messages directly from Recruit CRM. Centralize all candidate communication in a single place for efficient, seamless outreach management.

Automated multi-channel sequences

Set up structured outreach sequences across channels to stay in touch with candidates without manual follow-ups. Automate outreach with multi-channel sequences to ensure you reach top talent wherever they are.

Call recording & transcription

Record and transcribe candidate calls. Keep accurate, detailed records of interviews for better decision-making and easier reference throughout the hiring process.

Submit candidates

Present candidates professionally to clients and hiring managers with detailed, clear submissions, and streamline client feedback through our intuitive yes/no decision system.

Kanban board

Visualize your entire recruitment pipeline with a Kanban board. Track candidates' progress at every stage of your search to ensure a clear view of your recruitment efforts.

Deals pipeline

Track candidate and client interactions in real-time with visual pipelines. Customizable workflows ensure that nothing slips through the cracks, keeping your deals on track.

Workflow automation

Streamline your entire process with automated workflows. From candidate outreach to follow-ups, reduce administrative tasks and focus more on closing deals.

And everything else a permanent recruitment agency expects

AI candidate summary generator

Generate AI-powered candidate summaries from profiles and interviews. Quickly evaluate candidates with concise, data-driven insights that save you valuable time in the process.

Custom access control

Set specific permissions for team members based on roles. Control access to sensitive data and ensure your recruitment process is secure and compliant with your perm recruitment agency's needs.

Advanced analytics

Use real-time analytics to measure and optimize your recruitment performance. Track everything from candidate engagement to placement success to make data-backed decisions.

Data enrichment

Get deeper insights into candidates with automatic data enrichment. Ensure you have the most up-to-date information to make more informed, data-driven decisions.

1-Click Email integration

Send emails directly from Recruit CRM with one-click integration. Stay on top of communication without leaving your CRM and improve response times across all channels.

Target companies list

Build custom lists of target companies to focus your search efforts. Pinpoint key organizations and streamline your sourcing to attract the right candidates for the job.

Job multiposting

Post to 3,000+ boards instantly, track performance, and let AI handle the data entry to save you time and close candidates faster.

Calendar integration

Sync your calendar with Recruit CRM to schedule interviews, track tasks, and ensure that you never miss an important meeting or deadline.

GPT integration

Save hours with AI-powered transcripts, job descriptions, summaries, and automated content creation.

Mobile app

Access your ATS + CRM anytime, anywhere. Stay connected with your team and candidates on the go with Recruit CRM's fully-featured mobile app.

Invoice management

Generate and track invoices within the system, simplifying your financial workflows and ensuring timely billing

CV formatting

Deliver polished resumes with branded headers, footers, and watermarks for a professional touch

Even your favorite recruitment influencers have approved us!

Gonçalo SequeiraCEO @ Hiire - Hiring the right Tech Talent | Content Creator & LinkedIn Top Voice

To all recruiters in my network!

If you’re in search of an Applicant Tracking System that does more than just track, I've found a great match - meet Recruit CRM.

Engineered by recruiters, #Recru...Read more

Nicky SlavichRecruiter @ Google || I post daily about recruiting

The amount of volume that recruiters work with on a daily basis is absolutely wild.

Over a year? We’re talking to hundreds and thousands of candidates.

And here’s the thing: Keeping things organized can be tricky.....Read more

Lisa DeanLeadership Coach for Executive Assistants | Career Coach

Hey recruiter friends! I hope you all are crushing it this week, giving your candidates the red-carpet treatment!

If you know me, you know I’m B-I-G on streamlining all processes, especially my hiring process. The biggest....Read more

David RollsLinkedIn Mediocre Voice | Account Executive

If you're a Recruitment Director looking around for a new CRM, this one's for you.

I've been playing around with Recruit CRM for a few days now, and compared to other CRMs I've used in the past, I'm really impressed...Read more

Anna BertoldiniGlobal Brand & Communications Leader | AI Optimist

Hi there, TA pros!

If you’re in search of an ATS that not only simplifies your processes but also provides a solid ROI, I’ve discovered an awesome one.

I've found Recruit CRM. It’s a bril...Read more

Carolyn ChristieI help founders avoid paying contingency fees.

Hey Recruiters!

Looking for an applicant tracking system that's easy to use, fast-tracks your workflow, and is ACTUALLY worth the investment?

I did some digging and came...Read more

Trusted. Timely. Top-tier support.

24/7 global help

Get help anytime in under 2 minutes in your preferred language. Our multilingual support team is always ready to assist.

Comprehensive help centre

Access our extensive library of step-by-step guides, video tutorials, and troubleshooting articles.

Live training sessions

Join regular webinars and personalized training sessions to master advanced features and recruiting best practices.

Multiple contact channels

Reach us via live chat, email, phone, or in-app messaging, whatever works best for you.

Onboarding & migration support

Our dedicated specialists ensure a smooth transition from your current system with hands-on setup assistance.

Prospect anywhere

Get verified emails and phone numbers and instantly reach out while working in your favorite tools.

Recruit CRM Chrome Extension

Prospect anywhere

Get verified emails and phone numbers and instantly reach out while working in your favorite tools.

Recruit CRM Chrome Extension

Workforce Cloud Tech, Inc. 28 Mohawk Avenue, Norwood, NJ 07648.

Recruit CRM is an AI-powered Applicant Tracking System and CRM built for recruitment agencies and executive search firms in over 100 countries. The platform unifies candidate sourcing, resume parsing, email automation, job board integrations, and Advanced Analytics to simplify hiring and drive growth. With features like a Chrome sourcing extension, GenAI integration, LinkedIn messaging, and Workflow Automation, Recruit CRM enables recruitment teams to work smarter and scale faster. It is fully customizable, GDPR compliant, and backed by 24/7 live chat and a global support team.

Get an AI summary of Recruit CRM

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One platform to run your entire permanent recruitment business

Powering recruitment teams across the globe

Built for permanent recruitment and direct hire workflows

Manage clients, roles, and deals in one CRM

Understand role requirements instantly

Source candidates at scale with AI

Engage & nurture candidates

Screen & shortlist with agents

Submit candidates to hiring managers & clients

Track Placements, Fees & Invoices

AI agents to support permanent recruitment workflows

Email Reply Agent

Candidate Submission Agent

Resume Formatting Agent

Custom Field Parsing Agent

Everything you need to manage permanent recruitment in one place

Chrome sourcing extension

AI sourcing

AI resume parsing & custom field parsing

AI Candidate Matching

Hotlists

LinkedIn messaging integration

Automated multi-channel sequences

Call recording & transcription

Submit candidates

Kanban board

Deals pipeline

Workflow automation

And everything else a permanent recruitment agency expects

AI candidate summary generator

Custom access control

Advanced analytics

Data enrichment

1-Click Email integration

Target companies list

Job multiposting

Calendar integration

GPT integration

Mobile app

Invoice management

CV formatting

How permanent recruitment agencies are winning with Recruit CRM

Even your favorite recruitment influencers have approved us!

Highest-rated recruiting software across top review platforms

Still in a dilemma? Get your questions answered

How is Recruit CRM different from other ATS platforms?

Is Recruit CRM suitable for small or growing permanent recruitment firms?

How long does it take to migrate our existing database into Recruit CRM?

Is Recruit CRM GDPR compliant? What about candidate data from multiple jurisdictions?

Can my team collaborate on roles and candidates?

What does onboarding look like for a perm recruitment firm joining from another platform?

Trusted. Timely. Top-tier support.

24/7 global help

Comprehensive help centre

Live training sessions

Multiple contact channels

Onboarding & migration support

See the best software for a permanent recruitment firm live

Prospect anywhere

Products

What we offer:

Resources

Proof & growth

Security & compliance

Company

Prospect anywhere

Products

What we offer:

Resources

Proof & growth

Security & compliance

Company