Looking for answers to your most pressing hiring challenges? We’re sharing expert-backed tips for 10 common recruiter questions.

10 common recruiter questions answered: Insights from industry experts

We’ve noticed a bunch of common questions popping up online from recruiters like you.

So, why not dive into these, leveraging the deep insights from our Experts’ Corner and our team of in-house recruiters to find some solid answers?

Join us as we delve into these queries, equipping you with tips and tricks to help tackle day-to-day recruiting challenges and REALLY up your game.

1. “What is the difference between contingency and retained search?”

common recruiter questions for recruiters

Understanding the difference between contingency and retained search models is key for any successful recruitment business. 

Contingency recruiting is where a recruiter gets paid when they successfully fill an open position. It’s a no-win, no-fee situation–as Louise Archer, Founder of Retrained Search, likes to call it. 

This makes it a risk-free option for client companies but highly competitive for recruiters.

On the other hand, retained search involves a company paying a recruitment agency an upfront fee to secure its services, with the remaining amount paid upon a successful placement. 

A retained model is typically used for senior-level positions and signifies a deeper partnership between the recruiter and the client. It allows recruiters to dedicate more resources and time to finding the perfect candidate.

Choosing the right model involves assessing several factors, including:

  • Role seniority and specialization
  • Urgency and volume
  • Client relationship and engagement

If you’re looking for deeper insights, check out what Louise Archer says about the misconceptions around retained search on our Experts’ Corner!

2. “How can I incorporate AI into my hiring process?”

common recruiter questions for recruiters

Incorporating AI into your hiring process can be a game-changer, making things smoother and faster for everyone involved.

To start off, think about where most of your time is spent while hiring. 

If it’s sifting through resumes, then an AI resume parsing software could be your new best friend as it can quickly scan data, picking out the most relevant candidates based on your preset criteria. 

In our recent webinar with Brianna Rooney, The Millionnaire Recruiter, she highlighted how recruiting chatbots can easily automate your communication processes. 

These bots can engage with candidates when they show interest, providing immediate responses and guidance throughout the hiring journey. 

So not only are you improving the candidate experience, but you are also freeing up your time to focus on other crucial aspects of recruiting. 

Remember, the goal here isn’t to replace the human touch in recruitment but to enhance it.

Check out our on-demand webinar: Are you adopting AI in recruitment effectively? A look into the future of staffing with The Millionaire Recruiter

3. “My job advertisements are not bringing in favorable results. What can I do?”

common recruiter questions for recruiters

If you’re finding that your job advertisements aren’t pulling in the results you hoped for, it may be time to give them a revamp. 

Here are some ways to improve these adverts: 

  • Aim for clarity and precision in your job titles to ensure your ad appears in the right searches. For example, go for “Senior Marketing Manager” instead of “Marketing Guru.” 
  • Remember, 46% of job seekers state that company culture is one of the deciding factors in the application process, so make sure your ad vividly describes what makes your workplace unique and inviting. 
  • Job descriptions should be 300 to 700 words at the most, focusing on what sets the role apart and the benefits that come with it. 
  • Picking the right place to post your ad is just as important. Choose a platform that matches the job role well. For specialized jobs, smaller or more niche job boards might work better than big sites like LinkedIn.
  • Finally, monitoring your ad’s performance and adjusting based on the response can make all the difference in attracting suitable candidates. 

4. “How can I find the right clients for my agency?”

common recruiter questions for recruiters

Finding the right clients for your recruitment agency is crucial for long-term success. Here’s a streamlined approach to attracting clients for your business pipeline:

  1. Leverage content marketing: Consider sharing your knowledge and insights through blogs, white papers, and social media posts. This not only positions you as an expert in your field but also draws in clients who are seeking that expertise. You never know when your valuable content can turn a casual reader into a potential client!
  2. Network relentlessly: Always look out for recruiting conferences, webinars, and networking events. The more you connect with others in your field, the wider your potential client base becomes. 
  3. Utilize LinkedIn: We all know that LinkedIn is every recruiter’s favorite platform for connecting with talent. But it’s also a great way to showcase your successes, engage with potential clients, and directly reach out to them. A well-crafted message to the right person can open doors you didn’t even know existed.
  4. Ask for referrals: Happy clients are your best advocates. Encourage them to refer others to your agency, and consider offering incentives for successful referrals
  5. Offer a free trial or consultation: Sometimes, the best way to win over a client is to show them what you can do. This way, you can give potential clients a risk-free way to experience your services first-hand.

Remember, the goal is to build long-term relationships with clients who value your unique expertise and approach. 

Also check out: How to get clients for a staffing agency? 13 solid strategies to level up your game in 2024

5. “What can I do if I’m struggling with high-volume recruiting?”

common recruiter questions for recruiters

With only 45% of organizations confident in their high-volume recruiting strategies, it’s clear there’s still room for improvement. 

In this situation, the secret lies in effective candidate data management and recruitment automation, which can be achieved through robust hiring software

Look for a system with features like AI candidate matching, intelligent search, and bulk resume parsing

This accelerates hiring and ensures a more accurate match between job requirements and applicant skills.  

When you automate operational tasks like candidate shortlisting or storing data, high-volume recruitment becomes a breeze. 

6. “How can I improve my candidate drop-off rate?”

common recruiter questions for recruiters Here’s the deal: If you want to keep those top candidates interested, don’t make your recruitment process a chore for them. 

Simplify your application form to the just essentials, removing unnecessary steps that could discourage potential applicants. 

This will help speed up the process and show respect for the candidate’s time. The easier it is to apply, the more likely they are to do it.

Most importantly, make sure that everything is optimized for mobile. 

You’ll be surprised to know that only 36-39% of companies have a mobile-friendly careers page and application process. 

Also, remember to always keep your candidates engaged and informed about what’s happening. 

A quick message saying, “Thanks for applying! We’re looking into your application,” can make all the difference. 

This friendly update can help candidates feel valued and keep them engaged with your process. Of course, you can always rely on recruitment technology to automate this step. 

7. “I’m having trouble finding qualified candidates with a shortage of skill-based talent. How can I overcome this?”

common recruiter questions for recruitersIn our Experts’ Corner, Matthias Schmeisser offers a fresh perspective on filling skill gaps by highlighting how recruiters need to shift their focus from pedigree recruiting. 

By adopting a skills-first approach, you can delve into the true value of what candidates bring to the table instead of just ticking boxes based on education and previous employers. 

What’s great about this method is it doesn’t just fill your immediate hiring needs. 

It sets your team up for long-term success by bringing in people geared to grow and evolve. 

Read more: Matthias Schmeisser shares why skill-based hiring should be your next move

8. “I have a poor interview-to-hire ratio. How can I improve this metric?”

common recruiter questions for recruitersIf you’re having trouble raising your interview-to-hire ratio, it’s time to examine the stages of your hiring process that may be affecting it. 

Start with these three straightforward strategies:

  1. Fine-tune your screening: Make your initial screening more rigorous. Use advanced assessment tools or more specific criteria early on to ensure only the best-fit candidates reach the interview stage. 
  2. Invest in interview training: Equip your interviewers with structured interviewing skills. This means asking consistent questions directly linked to the job’s requirements and learning to interpret answers accurately. A well-conducted interview is critical to identifying the right candidates.
  3. Establish a feedback loop: Gather insights from both interviewers and candidates after interviews. This feedback can highlight areas for improvement, whether it’s tweaking your questions or changing the interview format. Acting on this feedback refines your process over time, making each interview more effective.

A benchmark for a solid interview-to-hire ratio is 3:1, which is an excellent measure of how well you are screening and sourcing candidates.

9. “How can I keep up with today’s recruitment technology needs?”

common recruiter questions for recruitersEmbracing continuous learning and upskilling is vital to stay on top of today’s recruitment technology needs. 

Consider enrolling in recruiter certifications and specialized courses to equip yourself with knowledge about the latest tools and methodologies.

If you don’t have the time, you can always keep yourself informed through recruitment blogs, podcasts, and webinars. 

Networking with peers through online communities can also offer valuable insights and tips. 

Combining these approaches is a foolproof way to gain an edge amidst the competition. 

10. “What are some ways to implement a data-driven hiring process?”

common recruiter questions for recruitersTo make your hiring process smarter with data, think about the goals your team is trying to achieve. 

This can include how quickly you fill a job or how well a new hire fits. 

An applicant tracking system can help you monitor these important recruitment metrics and identify areas for improvement. 

Remember to keep checking your data to tweak and improve your hiring process. This way, you’ll know what’s working for you and which stages need a revamp. 


If you’re searching for more insights and answers to your burning recruitment questions, follow us on LinkedIn, Facebook, Twitter, and Instagram

We always share handy tips and industry wisdom to keep your recruitment game strong. 

Happy recruiting!