Ready-to-Use TemplatesRecruiting Tips

7 [FREE] Ready-to-Send Email Templates for Agency Recruiters

Do you wish to warm up your job prospects and clients effectively and increase the chances of your emails getting replied to?

Slow down, we can help you out!

Right from candidate sourcing to rejection emails, we have drafted some ready-to-use handy email templates for you.

All you need to do is, add them to your email editor, make some tweaks and send them to your candidates and clientele. So, dive right in.

email templates for recruiters

For Candidates

1. When the Perfect Candidate Applies for a Job

Subject: Your Interest in [Job_Title] Role at [Company_Name]

Hey [Candidate_Name],

Thanks for applying at [Company_Name].

I’ve reviewed your application and feel you would be a great fit for the [Job_Title] role. I would like to schedule an interview with you to take things forward.

Would you be free on [Date/Time] to get on a call? Reply with your phone number, and I’ll get back to you.

Best regards,

[Your_Name]

2. When You Have to Send a Cold Email to a Potential Candidate

Subject: A Work Opportunity You Don’t Want to Miss!

Hi [Candidate_Name],

Your experience working at [Current_Company] makes you a great fit for the [Job_Title] role at [New_Company_Name].

If you’re interested in exploring this opportunity and learning more about the job role, compensation, benefits, and work culture, reply to this email with your phone number and the time you’d like me to call you.

Looking forward to hearing from you!

Best regards,

[Your_Name]

3. When You Have to Reject an Applicant

email templates for recruiters

Subject: Regarding Your Job Application for [Job_Title] Role

Hi [Candidate_Name],

Thank you for taking the time to learn about our company. We really appreciate the efforts you took.

Unfortunately, we will not be going further with your application for the [Job_Title] role because of [Reason].

We will keep in touch and inform you about new opportunities which might be a good fit for you.

We wish you all the best in your career.

Best regards,

[Your_Name]

4. When You Have to Update Candidates on Their Progress

Subject: Update from [Agency_Name] on Your Job Application

Hey [Candidate_Name],

Hope you are doing well!

Just wanted to give you an update on your application for [Job_Title]. Your application has been moved to the [Hiring_Stage] stage.

We will be reaching out to you soon.

Best Regards,

[Your_Name]

Pro Tip: Najam Ahmed, from Cloudways, says, “It’s best to go with a text-heavy email because it shows that someone took the time to personalize and write it. Your respondents will care more and will take a keen interest in what you’ve written.

For Clients

5. When You Have to Send Cold Emails to Prospective Clients

Subject: Do You Want to Hire Stellar Candidates?

Hi [Prospect_Name],

I’m [Your_Name] from [Agency_Name]. We specialize in [Your Recruitment Specialisation For Target Type Of Client]. We’ve worked with companies like [Insert 2-3 Clients Here Relative To The Vertical] to [What You have done for that client].

Would you be interested in getting on a quick call to see if we’d be a good fit for your organization?

Have a great day!

[Your_Name]

6. When You Have to Follow-Up with Clients

email templates for recruiters

(You don’t need a separate subject line here, as you will be using the same email thread)

Hi [Prospect_Name],

I’m reaching out to you again because I’m certain that my firm will be able to get you the candidates that [Company_Name] needs.

Just reply to this email, and we’ll take things forward.

We’ve worked with [Similar_Company] and placed X Candidates in [Technical/Executive] Roles. This is why I’m confident that we’ll be able to help [Company_Name] too.

Looking forward to working with you!

Have a great day!

[Your_Name]

7. When You Have to Submit Shortlisted Candidates

Subject: Submitting Shortlisted Candidates for [Job_Title]

Hello [Client_Name],

Hope you are doing well!

I’ve shortlisted candidates for [Job_Title]. Please refer to the attachments below for the list of candidates. Do let me know about your feedback too.

Best Regards,

[Your_Name]

You can turn these effective emails into templates that you can use at scale with Rightinbox’s email template feature. This will help you save time while adding consistency to your email communication.

Some Bonus Emailing Tips for You

  • Always personalize your emails
  • Automate the emailing process to send bulk emails in no time
  • Write attention-grabbing and compelling subject lines
  • Ensure your emails are crisp, clear, and straightforward
  • Send timely follow-ups
  • Use an appropriate signature
  • Have a friendly yet professional tone

Happy Recruiting!

 

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2 Comments

  1. Ԍreetings! Very helpful advice within this post!
    It’s the little changes which will make the largest changes.
    Thаnkos a llot for sharing!

    1. Glad that you found this helpful 🙂

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