Recruiting Tips

5 Strategies to Improve Your Recruitment Management System

If you’re working with recruitment or Human Resources, you’re no stranger to a Recruitment Management System or RMS.

Research claims that the Recruitment Management System market will hit $1312 million by 2025 with a compound annual growth interest of 4.5% during the 2020 to 2025 forecast period.

It’s no surprise, given the multiple advantages organisations can get from acquiring an online recruitment system. Besides possessing capabilities that can determine, screen, interview and assess candidates, the software itself can also produce reports and analytics to evaluate the effectiveness of recruitment campaigns.

Common Recruitment Management System features also include tracking engagements with job boards and recruitment firms as well as keeping tabs on recruiter undertaking, employee retention, and other relevant HR-related data.

By incorporating an RMS into their digital recruitment strategies, businesses no longer have to solely rely on posting a “Help Wanted” sign on their shop doors.

They can instead keep up with the present-day complexity of employing new applicants, perusing applications, scheduling interviews and arrangements, probing references, writing down job offers, and producing job contracts while remaining compliant with rapidly changing government regulations.

If you already have an RMS of your own, we’re sure you’re no stranger to these useful functionalities. To help you on how to recruit effectively, here are some tips on how you can make the most of your acquired software–

1. Explore Candidate Sourcing Functions

candidate sourcing strategies

Your Recruitment Management System has advanced searching capabilities that can unearth even talents that are the most difficult to find.

For instance, the most robust platforms in the market possess enhanced Chrome extensions for online professional networks such as LinkedIn that enables you to peruse LinkedIn profiles and amass applicants and patrons in your platform with a single click.

You can even boost your entire recruitment channel by using your recruitment management system to obtain job applications from multiple free job boards.

You can also use its features to construct and house a customizable form on your site where candidates can fill in and hand over their profiles and CVs. These submissions go straight to your database and saves you from scouring through your emails for applications.

Apart from this, you can also build your own jobs page that enables potential employees to register and submit their applications for vacancies in your organization. On the same page, you can also provide them with an option to sign their application online.

It’s one of the best recruitment management system features to watch out for and use, because you can personalise what your page will look like by selecting the color scheme, uploading your logo and crafting your page the way you would want it to look.

Of course, social media won’t be left out of the loop. You can share your listings on various social media channels so that you can source more candidates and quickly fill in vacancies.

It’s an integral part of digital recruitment strategies these days, since as of 2022, research has recorded 4.8 billion people active on social media.

2. Effectively Manage Emails

managing inbox

Most online recruitment systems offer email integration that allows you to fuse your email account with your software while delivering bulk messages and determining whether your recipient has viewed your email.

To further cut down time spent sending emails, you can even utilise your platform to construct and customise recruiting email templates for situations that call for it. You can also store and use these templates for future use.

Recruitment Management System features also include email triggers. This means that your software automatically sends messages for you when they detect particular actions, so that you don’t have to waste your time on this repetitive chore.

3. Successfully Monitor Candidates

Applicant tracking features were the first capabilities to be introduced when recruitment began to look to technology to answer how to recruit effectively.

The new wave of Applicant Tracking Systems have incorporated plenty of recruitment capabilities that further simplifies hiring practices and enhances digital recruitment strategies.

Experts declare that artificial intelligence will be 2022’s lone largest trend that will mold recruitment.

This technology will be utilised to source, filter and appraise employees and cut down cumbersome tasks recruiters and human resource departments have to accomplish in their day-to-day work routine.

For instance, your online recruitment system can possess features that enable you to parse resumes in bulk with peak precision and create an applicant database by uploading CVs from your PC.

They can also have functions that allow you to personalise your hiring pipeline so that it’s perfectly tailored to your current application process and digital recruitment strategies so that it can effectively answer your company’s demands.

To illustrate this, let’s say your software lets you construct your own career page. With a distinctive page, your applicants can conveniently apply for vacancies in your establishment and you can fill in more positions in a shorter span of time.

Additionally, Recruitment Management System features also offer personalisation for your candidate application forms.

You can pose significant questions to your applicants and ask them for pertinent information pre-screening, so that you can obtain a more comprehensible image of your potential employee.

If your Recruitment Management System also has a Kanban Board, take advantage of it to oversee your applicants throughout your channel.

You can save time with drag and drop features that go hand-in-hand with automatic email delivery to your candidates as they go from one phase to another in your pipeline.

Another benefit of an ATS is the ability to assign applicants to various tasks and monitor them across multiple hiring stages.

Additionally, relevant customers and contacts can be registered in highly accessible lists for particular needs so that you don’t waste time scouring through your files and record books.

4. Prioritise Education & Work Experience

recruitment management system

As a recruiter, your top priority when screening candidates must be education and work experience.

The ideal candidate must be someone who has been employed in their academic years or have been previously employed without falling behind on the latest trends and technologies. Additional training a
nd courses are also highly recommended.

How do your RMS features fit into this?

You can use these capabilities to parse through the resumes that have been handed over to you and determine which candidates possess a strong academic background and a well-rounded professional experience.

This cuts down the total time and energy you spend on going through each application while ensuring that you’ll find the perfect candidate to fill in your job position.

5. Follow Through Until the End

Although you can breathe easy knowing that your recruitment management software can handle almost everything, your involvement with the entire recruitment process should never waver.

That’s not how to recruit effectively.

Successful recruitment is all about combining your Recruitment Management System features with dedication to the application procedure, whether you’re handing over the job offer yourself or responding to a candidate’s inquiries once they’ve gotten an offer.

If your candidates see that you are enthusiastic and engaged to offer them the position, they can be proud to join your team, especially if they’re seeking vacancies in multiple organisations or if they’re considering other offers.

Involvement will show that you care about your staff and will generate the best candidate experience.

Read more: 5 tools that’ll help recruiters provide the best candidate experience.

Technology for New Talent

recruitment management system

Combine these five easy steps with your recruiting plan and you’ll discover yourself in a better place than before.

Bad digital recruitment strategies are a thing of the past, and you’ll gain more respect from your department and your co-workers.

Let’s go back to the beginning.

Your Recruitment Management System exists so that you no longer have to rely on “Help Wanted” signs at your door, so use it wisely.

At the end of the day, it’s all about combining technology and personal engagement so that you can assemble your company’s dream team.

You can start your search with Recruit CRM. This expert’s review of Recruit CRM gives an overview of key information about the software such as features, capabilities, benefits and pricing.

For more information, schedule a demo now!

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