Lately, the usage of Artificial Intelligence (AI) in recruitment has become the talk of the town for all the right reasons. 

A robust AI-powered hiring software not just empowers recruiters with a smarter recruitment process, but also makes the entire workflow extremely flexible and efficient.

So, let’s jump right into understanding what an AI recruiting software is and how it can help you hire top talent for your clients.

What is an AI recruiting software? 

AI Recruiting Software

An AI recruiting software is an innovative technological asset for recruiters to automate the entire recruitment process. It uses algorithms and machine learning to analyze data, such as candidate profiles to recommend the most accurate potential job applicant for a particular role, helping organizations find and recruit the best talent faster and more effectively. 

The primary goal of an AI-powered hiring platform is to streamline and improve the efficiency of the entire talent acquisition process including sourcing candidates, screening resumes, scheduling interviews, evaluating applicants, etc.

5 benefits of using artificial intelligence in recruitment 

1. Intelligent efficiency

Artificial intelligence in recruitment means intelligent automation. 

This not only automates manual processes but does it in a way smarter way. As a result, recruiters get the best recommendations at each step of hiring. 

And they are able to do everything at a 2X speed of course! 

For example, an AI hiring software can automate interview scheduling, and totally eliminate the time-consuming email exchanges to fix a mutually convenient schedule. 

2. Boosts candidate experience

Candidates show interest in hiring processes only when they are constantly engaged. And what better way to go about this than using an AI powered hiring software?

A good recruitment software boosts candidate experience by continuously clarifying the applicants’ doubts during the process using chatbots and personalized bulk emailing. 

This way, the chances of job prospects withdrawing from the procedure become minimal.

3. Reduces hiring bias

An unconscious bias may seep in at any stage of hiring, no matter how hard we try to avoid it. 

AI in recruitment helps reduce such hiring biases by providing objective-based results to recruiters. 

These systems learn from the past behavior models and hide information that can lead to any bias. 

Recommendations given by AI recruitment software are purely based on scientific reasoning, thus thwarting the risk of biased decision-making. 

4. Enhances data analysis

AI tools help talent acquisition professionals analyze vast amounts of data from various sources, such as resumes, job postings, and candidate profiles, to provide detailed insights. 

AI algorithms also predict the likelihood of a candidate’s success based on past hiring data, job requirements, and information. This further helps identify potential red flags in a candidate. 

Overall, AI in recruitment enhances data analytics by providing you with more complete, accurate, and relevant information in a timely manner, leading to better decision-making.

5. Improves candidate matching

AI helps improve candidate matching by analyzing information about job requirements, candidate qualifications, and cultural fit. 

This allows the algorithms to identify the most suitable candidates for a given role based on various factors, such as experience, skills, education, and personality.

For example, AI-backed recruitment tools can analyze resumes and job descriptions to identify the primary skills and requirements and match them to the most relevant candidates. 

4 challenges of implementing an ai recruiting software 

1. Inaccurate or insufficient data

AI-based tools are only as good as the data they’ve been trained on, which is one of the significant challenges faced by most search firms.

Developing a recruiting software with human-like intelligence requires a lot of framework and programming. Also, it must be assessed timely to ensure its relevance for the current job market.

2. Lack of human touch

Some aspects of the recruitment process can only be driven by a human mind. 

For instance, AI can handle pre-screening resumes and application forms based on skills and experience. Still, the final evaluation based on attributes like moral values, thought processes, social life, etc., needs human recruiters.

Also, with AI chatbots taking over, the interaction between recruiters and candidates may become robotic, negatively impacting the candidate experience.

3. Triggers reliability concerns

Although AI recruiting software standardizes the hiring workflow, there can still be some errors when dealing with bulk data. 

For instance, an applicant tracking system may reject resumes that don’t incorporate specific keywords or accept the ones stuffed with them. Also, it may not recognize some fonts, page orientations, formats, etc., rejecting an otherwise potential candidate.

Most AI-based tools are still in their development phase, going through a data learning curve. This may lead to numerous inconsistencies and flaws until the technology starts recognizing patterns and deriving conclusions.

4. Requires extensive technical expertise

Not every recruiter is a techie and this may become a road blocker while operating an AI recruitment system.

Implementing the software requires a team with strong technical expertise in machine learning, natural language processing, and data science. 

Organizations may need to invest in training or hiring new team members to ensure that they have the necessary skills to manage and optimize the software.

Top 10 features to look out for in an AI recruiting software 

AI recruiting software

1. Resume parsing

Using resume parsing capabilities offered by AI ATS systems, you can easily extract crucial data from CVs, such as work experience, school background, and critical skills pertinent to the position.

For example, Recruit CRM offers an AI-powered resume parser that can parse CVs not only written in different languages but also hire based on merit to get the best possible candidates.

It reduces the time spent on repetitive tasks and assists in spotting potential warning signs like employment gaps or conflicting job titles, boosting the overall effectiveness of the hiring process.

2. Candidate sourcing

An AI recruitment software sources, screens, and filters potential candidates automatically. The system lets you scan several applicants and find the best-fit candidates based on the job requirements and qualifications. 

It also searches for potential candidates through job boards, social media, and other sources, saving recruiters significant time and effort. 

With this recruitment technology, you can also optimize your sourcing efforts by focusing on the most relevant channels for the job opening. 

3. Chatbots

Chatbots provide a quick and convenient way to communicate with candidates. 

In an AI staffing software, they are integrated into the platform to assist in candidate engagement and communication. They answer basic questions, provide updates on the status of an application, and schedule interviews. 

They also have the ability to learn from interactions and improve their responses over time. 

Using chatbots that come with an AI recruiting software helps deliver a positive candidate experience.

4. Video interviewing

This feature allows you to conduct virtual interviews with candidates, record and save the videos, and analyze the data gathered from them to make informed hiring decisions. 

This further helps in reducing both your and the candidates’ time, improving the hiring process ten folds!

5. Integrations

You can reach a larger audience and streamline your hiring process with the help of an AI staffing system that integrates with well-known job boards, social media, and email platforms.

In case you didn’t know, Recruit CRM has powerful Zapier and Integrately integrations that let you connect the software with 5000+ applications. 

Imagine all your favorite recruitment apps accessible in one centralized location!

6. Customizations

An AI recruiting software has the feature to customize its operations according to your business. 

For example, several recruitment tracking systems, including Recruit CRM, offer customizable candidate screening and selection processes and resume parsing configurations. 

This features not only helps organizations streamline their recruitment processes but also improves the overall candidate experience.

7. Predictive analysis

AI technologies leverage analytics to find suitable applicants and offer data-driven insights regarding a candidate’s qualifications and role fit. 

With its help, recruiters may swiftly compile a list of competent candidates and identify “passive” candidates who might not be actively looking for new jobs.

8. Automated emailing

The automated emailing functionality allows you to send pre-written emails to multiple candidates or clients in just a few clicks. 

This feature ensures that all communication with candidates and clients is consistent and professional, reducing the likelihood of errors or missed opportunities.

9. Reporting 

Getting hold of all the data points is important for the smooth functioning of a recruitment agency. 

With the right AI system, you can easily access real-time valuable data and analytics.

You must choose a software that provides extensive KPI reporting to take advantage of a data-driven recruitment strategy.

10. Job posting

AI-based solutions can help improve job advertisements by examining the language used in effective job postings and leveraging this data to produce new ones that are more likely to draw the right candidates.

Automation tools can also assist in determining the specific skill sets and keywords that should be mentioned in job descriptions. 

How to evaluate and choose the best AI recruiting software? 

AI Recruiting Software

1. Determine goals and requirements

To ensure that you’re investing in the right AI recruiting software the initial step is to determine your requirements. 

Firstly, try to figure out the short and long-term goals that your recruitment agency wants to achieve with the help of this tool. Next up, you can chalk out the challenges you are facing that led to the requirement of a software in the first place.

Now with the help of this information, you can compare and hand-pick the ones that align with your interest.

2. Do your research on available options

Simply opting for a software that coincides with your goals and requirements isn’t enough to finalize your decision. You need to dig in deeper and explore the possibilities and limitations of every tool you come across.

What are the features and functionalities that they offer? What do the reviews and testimonials of clients have to say about the software and the service comes with it? Does the solution provider’s approach differ from others in the industry?

Take your own sweet time to research and learn about the “unique selling proposition” and “most popular feature” of each of the ATS providers.

3. Evaluate the features

Once you know what the features are, you can examine how they work and what are the pain points they target. Evaluate the growth prospect of your organization in light of the features they offer. 

Do they match with what your recruiting team wants in an applicant tracking software? Is your company truly in need for these? Will paying for them turn out value for money for your organization in the long run?

Ensure that the software has all the robust functionalities to make hiring a cakewalk. 

4. Consider your budget and timeline

AI recruiting software can be expensive, so it’s important to determine your budget upfront and choose a solution that fits within your budget. 

It isn’t always necessary that in order to have the best, you need to go beyond your feasibility. With the right research, landing something perfect well within your limit is not at all a far-fetched job.

Also, do not ignore factors like the timeline for implementation and whether the software you choose can be integrated into your existing workflow in a timely manner. 

Recruitment has a close relation with time management and ignoring that aspect may cost you more than you can imagine.

5. Book a demo

Demos come in handy if you find a tool fascinating yet feel skeptical to buy it right away. 

It’s crucial for you to get on a call with the sales executive of the ATS provider so that you can understand each and every aspect of the software. 

These trials are mostly free or come with nominal charges, allowing you to ask the right questions to the product specialist and make the right choice.

To gain a clear perspective on which AI recruiting software to invest in, you can rely on Select Software Reviews. They’ll help you figure out the best possible vendor for your search firm with their in-depth reviews.

Frequently asked questions (FAQs) 

1. Will artificial intelligence replace recruiters?

It is unlikely that artificial intelligence will completely replace recruiters in the near future. 

While AI can automate many administrative tasks and make recruitment more efficient, several aspects of the hiring process still require human interaction and judgment.

Recruiters bring a human touch and emotional intelligence to the talent acquisition process that AI cannot replicate.

2. How does an AI recruiting software work?

An AI recruiting software uses NLP (Natural Language Processing) and machine learning-powered algorithms to automate and streamline the recruitment process.

This involves automated candidate sourcing, sending and gathering feedback, conducting assessments, screening bulk resumes, scheduling interviews, etc.

3. What is the future of AI in recruitment?

Artificial intelligence has seeped its way into the recruitment industry in more ways than we could have imagined, and obviously, it is here to stay.

AI tools like chatbots, natural language processors, predictive analytics, etc., will become more popular and advanced. Since these tools have the potential to automate the most time-consuming tasks, recruiters will focus more on strategic activities.

Most recruiters will use tools like ChatGPT, Midjourney, etc., to generate SEO-friendly and user-oriented content, attracting more traffic to their career sites in less time and effort.

Almost all interviews will be powered by AI, bridging the distance between candidates and recruiters. In short, we can only imagine how AI will transform the staffing industry.

However, it is essential to note that AI will (and should) only support humans in decision-making rather than replace them. The ethical use of AI in recruitment is a key consideration for the future of this technology in the industry.