An Applicant Tracking System (ATS) simplifies the hiring process for any agency recruiter and HR department. It's one of the most sought-after recruiting tools that help recruiters and hiring managers filter and sort through hundreds and thousands of CVs to locate that one qualified candidate for an open job role.
Ever wondered why recruiters do not even see 70% of the resumes? This is primarily because of an ATS that stores, ranks and scores CVs based on main keywords, formats, job titles, work experience, and so many other factors.
What Is An Applicant Tracking System?
Suppose a candidate applies for the role of a marketing manager at XYZ company. If you think the resume is going to be carefully analysed by a recruiter in the first go, then you're wrong. The resume gets first processed by an ATS. Depending on how well your CV is formatted for an ATS algorithm, it will either get rejected or directly reach a recruiter.
Did you know that with Applicant Tracking Systems' massive adoption in government bodies and various companies due to recruiting automation, its market size is expected to reach 1.81 billion dollars by 2023?
An ATS is programmed to make it easy for the employer to filter resumes, select candidates and reduce time spent on manual tasks. Its main task is to bring to light only the topmost candidates for interviews.
How Does An Applicant Tracking System Work?
You might be wondering how does an ATS manage to get things done.
Applicant Tracking System for recruiters is generally multi-faceted. It can accomplish all these remarkable feats only because it streamlines the entire recruiting process starting from creating job postings, job ads, publishing them on multiple job boards, screening and sourcing candidates, tracking application statuses etc.
Some of the significant features that you're bound to notice in a good recruitment software include—
- Resume parsing
- Advanced search
- Candidate sourcing
- In-built CRM software
- Email templates
- Advanced reports
- Various integrations
Now let's find out how an ATS works—
1. It Imitates A Human Mind & Scans A Resume For Keywords
There are many misconceptions on how the usage of Artificial Intelligence (AI) in recruiting can dehumanise the entire hiring cycle.
This is not true since the AI functionality in an ATS is developed and programmed to mimic the human thought process.
If a recruiter were to scan a resume manually, he/she would have looked for keywords in the same manner too. An ATS makes this process faster with added functionalities, saving time and money with fewer margins of error.
When you run resumes through an ATS, it will scan them for specific keywords that you're hiring for. For instance, if you're hiring for the role of a Sales Assistant, an ATS will search for resumes with the same keyword "Sales Assistant". Certain SaaS companies even have chrome extensions that automatically scan a candidate's LinkedIn profile and add it to your recruiting database.
2. Sources The Right Candidates
There's no doubt in the fact that an Applicant Tracking System can track down the most qualified candidates for an open role. It makes your first step towards hiring much easier.
You will fail to draw valid candidates if your job description is not right and if you miss out on mentioning the right keywords.
ATS' also use a series of "knockout questions" that help eliminate any candidate who is not a right fit. These questions typically asked are in the form of a checkbox or short answer type questions. If a candidate fails to answer them, he/she gets knocked out by the system automatically. It will move on to the next step of the hiring cycle once an applicant answers the questions satisfactorily as per company standards.
3. Scans & Sorts Applicants
Applicant Tracking Systems have in-built resume parsing features that pull out important information from a candidate's CV and lay it out for recruiters to take note of. Several ATS' usually allow recruiters to hotlist or favourite candidate CVs and write short notes, making your hiring easier than ever.
Recruiters can even assign which keywords the software should scan that includes educational background, specific skills or even manual filters that might be useful.
This scanning and sorting feature allows recruiters to glance through CVs and schedule interviews accordingly.
4. Tracking Applicants
Once you're done scanning resumes and sorting them as per your requirements, you can track them in each phase of the hiring cycle.
For instance— if you are in the process of recruiting ten candidates, your ATS will show you whether each candidate is a new applicant or they're in the first or second interview stage. Even if a candidate gets eliminated in the middle, they will still stay in your recruiting database for future positions.
Bonus Tip: Top 18 Applicant Tracking Systems of 2021.
Top 20 Benefits Of An Applicant Tracking System
The job of a recruitment agency is two folds, to speed up the whole process of finding and hiring the right talent and to make sure the hired candidate and selected company makes the best fit.
A recent online survey conducted by Recruit CRM revealed that more than 98% of recruitment agencies with 10 recruiters or more used an Applicant Tracking System. The percentage was significantly lower at 76% for agencies with lesser recruiters.
The functionality of an ATS is somewhat similar to that of a Customer Relationship Management (CRM) system but with a slight change in main focus towards the search functionality.
Here, we aim to highlight 20 basic advantages of an ATS that will make you realise the importance of having one for your recruitment business.
1. Saves Time For Value Added Work
The topmost advantage of an automated Applicant Tracking System is that it saves a lot of time when compared to conventional application processing and hiring procedure.
An average of 75-88 % of resumes received is not qualified for the job. By eliminating the manual posting and listing on job boards, then filtering out the irrelevant applications, this whole process is done in a matter of seconds rather than spending hours on it.
2. Flexible System For Both Employer & The Agency
Recruitment agencies obviously gain a lot by using an ATS. However, even for the client, it is a blessing as short listings, interview feedback and all other co-ordinations can be seamlessly handled online.
Imagine the efficiency improvements if you do not have to deal with lots of emails, excel sheets and remember notes or appointments that are now handled on a single platform.
3. Better Overview Of Applications
By keeping all the documents in your recruiting database, you have all the details you need in one location.
You can easily switch between apps, compare candidates, change candidate status, select and scan candidates without leaving the program. In turn, you remove the risk of a submission being missed or trapped on a team member’s desk, so you will be aware of any repeat applications. Many ATS' have just a simple Kanban view to make things easier. You can view a sample here of Kanban View.
4. Easy Job Posting
An Applicant Tracking System lets you upload the job openings on several platforms with a single click.
You do not need to set up and manually log in to individual accounts from each social platform and post the job. Moreover, you also do not need to keep a track of each social media platform and results generated from each post individually.
An automated ATS will gather the analytics from each platform and then represent it collectively.
Various countries have their own popular job boards but the bare minimum requirement is that the ATS must be capable of automatically posting your jobs to google jobs which is one of the most searched places by job seekers.
Moreover, you can add details like a job description, salary, location, and the list is never-ending.
An ATS like Recruit CRM allows you to integrate a careers site page on your website. You can then use this website to collect online applications.
You can also save some serious cash in recruitment marketing. Job boards will provide you with plenty of traffic for your job openings.
5. Improved Cost Per Hire
We all know most businesses cannot invest hundreds of dollars ongoing through the expensive screening process, every time they have to hire new talent. Similarly, these businesses cannot afford to hire the wrong resource because of an inefficient screening process, as it could cost them much more afterwards.
Tim Sackett, one of the most famous recruitment experts in the world says an ATS to be one of the most affordable and amazing recruiting technologies ever!
He believes that this technology has made SMEs able to carry out a competitive recruiting & staffing process.
According to him, “SMEs can move faster to integrate the latest and greatest tech on the market. It’s such an exciting time to be in talent acquisition, the availability of world-class technology is transforming how we all recruit on a daily basis.”
Ever since the introduction of an ATS in the market, the cost per hire has reduced tremendously.
The minimum cost of a recruiter per month is $2000- $3000 and the cost of an Applicant Tracking System is somewhere around $100 – $150 per month per user. Do you really think an ATS cannot improve your recruiter’s sourcing efficiency by more than 5 % per month and make up for the cost?
6. Improved Quality of Hire
As the saying goes– “the early bird catches the worm”. According to research, 80% of recruiters claim to have an improved quality of hire ever since they incorporated an Applicant Tracking System in their businesses.
Another research states that the application of a qualified candidate stays for 10 days approximately. By speeding up the recruitment process, you can easily grab these talented candidates which could otherwise have been poached by your competition.
And yes, organisations are now sharply defining their quality of hires using varied metrics.
7. Improved Inter-Departmental Communication
A strong interior is what leads to a confident exterior.
One of the main problems faced during the recruitment process is insufficient information and poor communication between the departments, for instance, your agency and the hiring manager.
An ATS allows improved communication among the recruiting team members and also with others who are involved in the whole process. It also allows, to send messages easily to multiple people and assign tasks in an organised timeline.
Moreover, all team members can participate, leave notes, ratings and also feedback on each applicant.
Most ATS nowadays integrate seamlessly with google/outlook calendars and various email systems. You end up with less paperwork and a more organised process.
8. Faster And Better Decisions
When it comes to hiring a workforce for a company, there is no chance of a mistake and a single wrong decision can prove detrimental to the company’s financial position.
An Applicant Tracking System gives complete access to all applications, presenting them on the same front. This helps in making better and faster systems.
GetApp, a comparison site for small business software, found that respondents who used an Applicant Tracking System were seeing clear benefits — 86.1% said their ATS had increased the speed at which they hire.
In short, an ATS streamlines the various processes of your recruitment agency giving you the confidence to make data-driven decisions.
9. Promotes Collaborative Hiring
Collaborative hiring allows a company to have a more organised approach towards developing a more diverse and talented team.
Applicant monitoring programs come with innovative apps that make it easy to employ collaboratively. HR departments or corporate recruiters can effectively and efficiently exchange feedback and reviews with each candidate and lead a joint decision-making process in which each recruiter has a voice.
10. Entire Recruitment Cycle Speeds Up
The benefit of having all applicants’ information centralised and organised in a single platform allows recruiters to have faster access to the hiring process overview.
Once the ATS has installed everything from receiving applications to narrowing down suitable candidates, scheduling interviews and hiring the right person for the job everything catches up at a pace that makes the whole cycle faster.
Automated contact capabilities also improve the recruiting process, allowing to have general follow-up and transfer applicants easily.
11. Improved Candidate Experience
A user whether hired or not will have an impressive user experience with an automated Applicant Tracking System. A more efficient hiring and application process is the key to success for your business.
These same candidates can speak favourably about your business which will help you attain a strong position in the market.
An ATS lets you automate crucial tasks like sending an email when a candidate is rejected, ensuring a better candidate experience.
12. Improved Employer Branding
Having an attractive employer brand is so important that it helps a business secure a strong position in the market.
A good employer brand will make a significant difference by encouraging a passive employee to join the business. Using an ATS, you can evaluate, assess and develop your branding strategy by integrating it with your careers page and providing a superior onboarding experience.
13. Lower Bounce Rates On Job Ads
Nothing is more frustrating than a job advertisement that gets bounced now and then. This throws away all the hard work in the trash can. This could also lead to starting the whole process from scratch.
Applicant Tracking Systems are a simple and improved solution to a better understanding of how to post and carry out job advertisements and in what ways you can have better results.
Using ATS will help you maximise the time spent on the web page and thus increase the number of applications. Here is a very informative article on reducing the bounce rate and getting more and relevant applications.
Writing better job descriptions will also hugely help in achieving lower bounce rates. We have also created this resource page with some great job description templates.
14. Streamlined Recruitment Process
An ATS makes the whole recruitment process easier to manage and execute. With a streamlined development between successive tasks, the HR department can easily manage and review multiple applications in a few hours which could otherwise take days.
This helps the recruiting agencies work faster and at an efficient rate. To be precise, an ATS will help you get rid of spreadsheets.
15. Riddance From Unnecessary Resumes
Most of the time, people apply for a job blindly, without paying heed to what are the requirements of the job and whether the applicant meets all of them.
In such cases, there is a lot of frustration on a recruiter's end who has to filter through hundreds of applications and then filter out the relevant job applicants followed by filtering the most suitable ones for the task.
However, by using a recruitment CRM you'll make everything a lot easier. A CRM will collect resumes you collect and display applicant data in a manner that makes comparisons short and convenient.
Nowadays there are tools available that allow candidates to tailor resumes as per job descriptions so as to beat the ATS search algorithm. Therefore it could be important for recruiters to create their own search queries (rather than use automated ones that are based on Job descriptions).
Boolean search can be a powerful tool to help recruiters with shortlisting. Here recruiters can enter their own criteria for search each time and save that as well.
Recruit CRM parses your resumes and stores them in the system to make boolean search perform faster and more accurate. The parsing is accurate and collects most of the data from the resume. This also helps you build your resume database with each resume you parse.
16. Easy Interview Scheduling
How wise it is to give chance to some of the most talented minds in the market, but how tough it gets when you're allotting time slots to each one of these qualified candidates. On top of that, you'll have to make sure no time clashes with the other so each candidate gets an equal opportunity to express their abilities.
Most of the agency recruiters believe that calling each candidate and fixing their interview timing is a lot more hectic task than scheduling the interviews itself. This consumes a lot of time and also gives rise to inevitable confusion leading to one or two mishaps during the scheduling.
Applicant Tracking System can send automatically generated emails to the shortlisted candidates which can inform them about interviews thus saving a lot of time and hurdles for the HR department.
17. Better Utilisation Of Budget
When it comes to recruiting solutions, it is difficult to identify the right direction as to where to spend the budget. This confusion can lead to a lot of unnecessary spending by a company which leads to losses for the same.
By posting job advertisements to multiple mediums and channels a business can spend a lot of money when in reality it should have only invested in the right social platform. An Applicant Tracking System finds out the most suitable platform to invest in through several personalised data collection techniques, thus making your tech stack scalable.
18. Wider Scope Of Audience
A limited reach will only bring limited talent. If a business wants to hire the best, it needs to spread its wings in the market and let a wider audience know how they are looking for a compatible individual. And widening your scope in today’s competitive world is a tough task.
With so many mouths to hear from, the audience often gets confused about what to pay attention to and what to ignore.
An Applicant Tracking System makes reaching the right audience possible easily through SEO techniques. Moreover, it can easily source resumes from various social media platforms & job boards with automated integrations.
An ATS helps you tap into the world of social recruiting. Many ATS' like Recruit CRM come with social media integration, where you can post a job from your ATS directly to your favourite social media sites in just one click.
19. Auto-generation Of Accurate Reports
Applicant Tracking Systems not only help with the hiring process but also gives a hand when it comes to keeping a check and balance of the entire workflow. It is efficient in creating auto-generated accurate reports in real-time.
This is done by collecting data from different parts of the process containing job postings to monitoring the execution of the whole task. An ATS can analyse the efficiency of social platforms and how well they are generating performance.
This helps companies identify loops and holes in the processes and use them to improve. In short, it helps you to manage the recruitment process & hire faster. Such workflow automation is one of the major components of any recruiting software.
20. Improved GDPR & EEO
Data Privacy is the biggest concern when it comes to providing information to a new source. Especially since the whole recruiting procedure is automated most candidates are not convinced that their data would not be revealed to any other sources or made public. This often makes them hesitant towards proceeding with this medium.
Despite new GDPR regulations being enforced and data security as a whole being more internationally regulated, it is important to find a way to manage personal data safely and efficiently. See how Recruit CRM handles GDPR & EEO (Equal Employment Opportunity) Compliance.
Having a secure cloud-based Applicant Tracking System lets businesses stay away and safe from all unnecessary processes of shuffling through unwanted applications that waste a lot of time and resources.
All of these benefits are crucial to your company’s long-term success. You end up recruiting the best talent after all.
5 Things To Know Before Buying An ATS
You might already have an Applicant Tracking System that you’re looking to replace or maybe you’re looking to buy your first system.
With dozens of systems to choose from, choosing the right ATS and Recruitment CRM for your business is a daunting task! Don’t worry though, you have us here.
Recruit CRM has shortlisted a few questions you can ask yourself to help you decide on how to increase productivity and take care of your day-to-day recruiting tasks like a piece of pie!
Let’s get started!
1. What Is My Budget & What Is The “Real” Price Of The ATS?
ATS systems can cost anywhere from $25 to $250 per user/per month. It’s essential to know your budget before you actually begin your research. You should be ready to spend anywhere from 1%-3% of your recruiters' salary on their Recruitment CRM.
Basically, if you pay your recruiters $3000 per month, expect to spend between $30-$90 on their CRM software.
An ATS can be both, an asset or a liability. It can massively increase productivity and help you gain an insight into what your recruiters are doing. But, If you end up buying an ATS that doesn’t do the things you want, you can get stuck with something that just eats money and valuable time while giving you nothing.
Buying the perfect ATS will help you fill more positions and get more clients.
This is something you want, an ATS that is not a liability but an asset that adds long-term value to your business. This happens all the time, you buy something only to realise that half of the things you need are not available in the software you bought.
Now, let’s talk about the REAL costs of implementing a new ATS/CRM system apart from the yearly subscription fee.
1. Data Migration Fees – The cost of getting your current data & CVs into your new system.
2. Customer Support – Is this free or do you have to pay for someone to talk to you?
3. On-boarding Charges – Some companies force you to pay them to teach you how to use their software.
4. Software Implementation Charges – You might have to pay to customise the software for your business
Make sure you discuss this with the ATS provider before you make the purchase.
2. What Are The Features?
Once you are done thinking about money, you should start thinking about the features you need. This can change greatly depending on the size of your organisation.
If you’re an independent recruiter features like resume parsing, an in-built emailing system & invoice management are all you need.
Now, if you run a recruitment agency with 5-15 recruiters, the things you need change. You’ll need reports & analytics, to help you track how each of your employees is performing. Reporting is necessary because it helps you track KPIs (Key Performance Indicators). KPIs are important & often are the main ingredient for the success of your recruitment agency.
Apart from tracking your employee’s performance, reporting also helps you make data-driven decisions like which clients should you focus on based on where most of your existing revenue is coming from relative to candidates submitted.
Good reports change the game!
3. What Is The Right Time To Setup Or Get Started?
Getting a new ATS is not rocket science. You should be able to buy & set up your system on your own in a few hours. Implementing an ATS includes 3 steps—
- Customising your system
- Importing data
- Inviting your teammates
Unfortunately, not all ATS systems are easy to implement. Some are hard and ATS providers will charge you a fortune for this while some are super easy & don’t cost a dime. Always consider time to implement while making your final decision.
Also, keep in mind, data migration may take a day or two depending on the amount of data you have.
4. How Will ATS Help You Find The Right Applicants?
Your ATS can help you find the right candidates from your database with a quick Boolean Search or even let you source new candidates from LinkedIn and other social media platforms.
An ATS with powerful social recruiting tools will go a long way in helping you make more placements.
5. How Is The Customer Support? How Quickly Can I Talk To A Human?
Who will save you when you are in trouble? The customer support team!
You should be upfront and ask about customer support. Because let's be honest, you’ll always have some questions that a human can answer a lot quicker than going through pages of documentation.
Hint – judge their customer support while you are trying the product for free. If they suck, it’s not going to get any better.
The best ATS vendors today have chatbots in their systems to help you reach support in seconds. Make sure your ATS provider has something like a chatbot, this is not essential but it will help you judge the quality of support you’ll likely receive.
8 Features You Must Look Out For In An Applicant Tracking System
You can't deny the fact that an ATS is unquestionably a boon for talent acquisition professionals.
If a recruiter has never used an ATS before, the entire process of choosing an ATS can be daunting, because he/she will probably be unable to shortlist what are the features they want to look at.
There are thousands of feature-rich ATS in the market but what matters the most is not the number of features but the most crucial and effective ones. Using insight and proper feedback from our past and current clients, we have narrowed down 8 such remarkable features that you must be searching for when trying to choose an ATS/CRM for your agency.
1. The Best Customer Support
When a recruiter first starts using an ATS, they're definitely going to have innumerable questions that they would want answers to.
That's why it's highly significant that the ATS you're choosing is able to provide you with the best customer support, something which is immediate and professional.
Look into an ATS that comes built-in with live chat support, or via email or phone. Apart from this, your ATS should also be able to provide you with a training programme that lets you understand its features in detail. For instance, how to set up the careers page, how to use the resume parser, various integrations and so on.
If you're not someone who prefers the self-serve option, this is something very essential when it comes to choosing a good ATS.
2. Can Be Customised & Configured According To Your Needs
Every recruitment agency or company has its own specific needs. Therefore, choose an ATS that can be customised as per your requirements. See if you can change the user settings, add more users, candidate requirements or personalise each search. An Applicant Tracking System that can be tweaked to make your own will be the ultimate winner!
3. Will Help You In Sourcing Candidates
Imagine a circumstance where your client has asked you to hire for them, but you don't have a talent pipeline in place? How do you even manage to recruit? This is where a proper ATS comes into play.
A powerful ATS with a good candidate sourcing feature will allow you to enrich your talent pipeline and help you hire for roles that are hard to fill.
Try and understand if, with the ATS that you have chosen, you can connect with candidates in a few clicks or not, does it have all the aggregate information regarding the prospective candidates? Is the search accurate?
4. Will Make Managing & Scheduling Interviews Easier
A feature-rich ATS will help you easily manage and schedule interviews with prospective clients. You need to verify how much can your ATS actually automate. A good ATS will integrate candidate interviews seamlessly with everyone's calendar. As a result, the more structured the interview is, the greater the chance of receiving positive real-time feedback.
Once your ATS lets you integrate various other small features like interview scorecards or other ready-to-use interview kits, it will help you in giving every single one a positive candidate experience.
You can give them an equal opportunity to shine and assure them that they were all equally assessed and no form of unconscious bias had taken place.
5. Proper Reports & Dashboards
So consider that you've finished hiring a candidate. But at what cost?
To make better and informed decisions in the future, and to improve your recruitment strategy, you'll need to take help of reports and analytics. Most of the time, recruitment agencies will have to refer to these reports to gain meaningful insights so that they can own every bit of their business.
Thus, you will need to choose an ATS that will provide them with powerful KPI reports which will help you in the long run.
6. Excellent Customer Relationship Management
Get your hands on an ATS that will let you manage your candidates properly and nurture meaningful relationships with them.
Once you're able to tag, filter or write down notes on your candidate database, keep yourself updated with information on each record, view several related contacts and jobs, and experience a strong Boolean search where your candidates match the exact criteria. If you're able to do this without any hassle then you've definitely landed on the right leaf.
Always remember any exceptional CRM will let you help in contact management, lead management, document and pipeline management and most essentially will strive towards assisting you in automation.
7. Top-Notch Security
Whenever you're dealing with data, high-grade security and stability is a must. Research whether the ATS meets all the security standards. Always look for uptime guarantees and ensure that all the interactions are protected by SSL sessions and passwords.
8. Must Be Mobile-Friendly
Whether you want to hire on the go or even if your schedule is jam-packed, your ATS should be mobile-friendly. Moreover, 77% of job applications are now done via a cellphone. As a result, recruiters will need to manage the recruitment process on the go as candidates are using their mobile to search and apply for jobs. The ATS you're eyeing should be designed flawlessly so that it fits the criteria to be mobile-friendly and also can easily adapt to every device.
The Future Of ATS
Recruitment has drastically evolved throughout the years, especially with digitalisation and advancements in technology and artificial intelligence. From simple tools made for parsing resumes to sophisticated software equipped with artificial intelligence and automation that can streamline the hiring process—the uses of ATS have evolved extensively!
Previously, ATS' were considered only by a few organisations that could bear heavy investment costs, but over the years, the use has risen considerably.
Considering the global pandemic and the rise of remote work, it has become evident that digitalisation of recruitment processes has become the need of the hour.
Research shows that most staffing firms worldwide will invest in an Applicant Tracking System by the end of 2021 to improve efficacy within talent acquisition. With this, the future of ATS looks bright.
With the continuous evolvements in the recruitment field and rising competition in the market—here are some predictions for the future of Applicant Tracking Systems.
1. ATS Will Begin To Look & Act More Like Social Network
The field of recruitment technology has introduced innovations, making Applicant Tracking Systems the core of the recruitment industry today. In addition, they have embraced multiple processes within recruitment and genres like social networking and video conferencing.
Given all these advancements and innovations, it's effortless for recruiters to stay updated in recruitment and the management of tasks. As Applicant Tracking Systems enter a social media phase, an ATS will look and act more like a social network. With social media emerging as an essential factor in the recruitment and hiring process, a candidate's presence in an ATS will resemble a portfolio compared to a traditional ATS database.
2. Rise In AI-Based Applicant Tracking System
AI-powered Applicant Tracking Systems make it easier for recruiters to navigate time-consuming recruitment tasks by providing intuitive features including; interview scheduling, intelligent assessments and feedback mechanisms, thereby providing a substantial boost to their hiring endeavours.
Consequently, hiring staff and recruiting professionals can quickly source exceptionally skilled candidates, fill vacant positions faster, and significantly improve the overall hiring process.
3. Rise In Cloud-Based ATS Solutions
Previously, ATS' were only accessible to a certain number of users and limited to some systems.
However, with the rise of modern-day technologies in the hiring landscape, most Applicant Tracking Systems are now cloud-based. With virtually hosted software, this paves the path for more flexibility and accessibility. With cloud-based technology, recruiters can access recruitment solutions from any location with a steady internet connection.
4. Predictive Analytics
When AI and Applicant Tracking System comes together, each and every detail of a candidate is automatically entered into its system. This makes it easier to spot inefficiencies within the recruitment process and pinpoints exactly which processes require improvement.
5. Emotionally Intelligent ATS
When we think of automation and artificial intelligence, we tend to think of a system that lacks a sense of human behaviour. However, the future of an Applicant Tracking System seeks to emulate human interactions through AI and technology.
Ultimately, technologies that will be human-centric and converse with humans on a fundamental level will help bring in top talent. Fundamentally, any successful hiring process embodies flawless communication and clear understanding—which is precisely what the future of an ATS looks like.
5 Major Reasons You Should Sign Up For Recruit CRM's ATS
There's no doubt in the fact that Recruit CRM has the power suit to help your recruitment agency grow by optimising the hiring process.
From sourcing candidates, maintaining client and candidate relationships to resume parsing, we are doing it all for you.
Trusted by more than 70 recruitment agencies worldwide, we have not just optimised your recruiting sales pipeline but also made sure each and every single query of our customers were met with an answer by the customer success team.
Starting from being the highest-rated software in the recruitment software category on Capterra, we have come a long way.
Greg Taylor, Managing member of Xactly by GTE says,
"The product is so easy to use and is backed by easy to find videos of each component which allows for ongoing training and renewal of knowledge...what makes them historically valued in my mind is their amazing customer service.
You get the feeling that they are down the hall in your building because no matter what time, day or night they make it their business to resolve your problems. In my career, they would rank as the best ever in customer service. I hope I can get my company to their level."
We boast of a strong feature-rich Applicant Tracking System and we are beyond excited to let you know that you can do so much more with our recruiting software.
From bulk emailing, requesting updated CVs from candidates, customising your own fields, strong boolean search, hotlisting candidates etc. we have brought you a power-packed system for hiring.
You might also like: 10 positive ways how Recruit CRM has been changing the recruiting world.
1. Recruiters Can Source Candidates Using Our Chrome Extension
We have made candidate sourcing so much easier with the introduction of our chrome extension. Our chrome extension was built with the main purpose of helping recruiters get more done within a short span of time.
Starting from candidates, companies and contacts, agency recruiters can source from various platforms such as LinkedIn, Xing, ZoomInfo etc. with a single click. Here's an article that can help you set up Recruit CRM's chrome extension on your browser.
Recruiters can add notes, tasks, jobs, hotlist candidates and more with this chrome extension and once you click on "Done", the data gets transported to your Recruit CRM database.
Worried about duplicate candidate records in this process? Our system recognises any data that already exists in your database. It just updates it with new information (if any) captured by the chrome extension to the candidate profile.
"When it comes to recruiting for new staff, it is typically a painful process to filter through relevant candidates especially across multiple platforms. So having something like this is perfect for us and our team to save time and improve efficiency as we seek out new web design and IT team members."
James Leversha (Top Notch IT & Web)
2. You Can Share All Your Jobs On Social Media Platforms
We understand the power social media holds these days. Just like we've made sourcing candidates a piece of cake, here's another feature of our Applicant Tracking System that lets you share jobs on all social media platforms such as— Facebook, LinkedIn, Twitter etc.
You can either go for "one-click" postings for major social media sites or copy the job application URL and paste it on any job board or a site of your choice.
We have also made it more user-friendly by letting recruiters add an image and text of their own choice while sharing job postings.
3. Lets You Parse Resumes In Seconds
Our team has worked hard in creating a powerful resume parser that lets recruiters upload and parse resumes into Recruit CRM. Now you can create a candidate database in seconds!
The resume parser captures basic details such as a candidate's name, phone number, email, city, social media profile URLs and more. Our parser also stores all of the text in a candidate's resume in the backend making it easily searchable via our strong Boolean search.
4. Measure Your Team Performance With Data & Analytics
Recruit CRM offers 5 kinds of reports that lets your team get a better insight into your performance and how your business is operating. The 5 reports are as follows—
- Team KPI report: Measure how your teams are performing. Choose your own KPIs for instance— candidates added, emails sent, jobs added, candidates in different stages of the hiring cycle, payments received and so on. For Team KPIs we generate a quick chart with all your data in it that you can easily export via a CSV file.
- Job statistics report: This is very similar to that of the client performance report mentioned below but the only difference is here you can specialise that for specific jobs. For instance— if you're hiring for the role of a store manager for IKEA, you can take the role of "store manager in IKEA Atlanta" and run a report on just that.
- Candidate lifecycle report: Check which candidate is in which stage of your hiring pipeline.
- Client performance report: Measure how many candidates you've sent to your clients, how many have been interviewed or selected, the amount of money they've given you, the number of invoices you've raised and more.
- Deals status report: Check whether your deals are open, in progress, or lost via this report. Select a date range and our system generates a report of the status of your deals.
5. Change Your Sales Stage Using Our System
As your recruitment database starts increasing with time, it's essential for recruiters to separate them into several categories. The stage feature in Recruit CRM system lets you do just that.
You can set up your own stages, add multiple stages from the sales pipeline making your entire pipeline customisable. However, only admins in the account will have permission to customise the fields.
If you're looking for an Applicant Tracking System that is not a one-size-fits-all option and is specifically tailored to suit your recruitment needs, then you've reached the right place.