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Accounting Clerk

Job title: Accounting Clerk

Location: [Company location]

Reports to: [Accounting Manager or Staff Accountant]

Employment type: [Full-time / Part-time]

Job summary:

We're looking for an Accounting Clerk to support [company name]'s finance team with data entry, invoices, payments, and records. The right person is accurate, organized, and comfortable working with numbers every day.

Accounting clerks keep daily financial records correct and up to date. Accurate entries make the month-end close faster and help vendors and customers get paid and billed on time.

Key responsibilities:

  • Enter vendor invoices, receipts, and payments in [QuickBooks, NetSuite, or the accounting system].
  • Match invoices to purchase orders and receiving documents.
  • Prepare vendor payment runs for approval (e.g. checks and ACH in the US, BACS in the UK).
  • Post customer payments and apply cash to open invoices.
  • Reconcile vendor statements and resolve discrepancies.
  • Process employee expense reports in [Expensify, Ramp, or similar].
  • Maintain organized digital and paper financial records.
  • Answer vendor and customer questions about invoices and payments.
  • Collect vendor tax details and support year-end tax reporting (e.g. W-9s and 1099s in the US).
  • Support the team with month-end close tasks and reports.
Qualifications:
  • High school diploma or equivalent; associate degree in Accounting preferred.
  • [X]+ years of experience in bookkeeping, accounts payable, or accounts receivable.
  • Working knowledge of basic accounting principles.
  • Proficiency in Microsoft Excel or Google Sheets.
  • Experience with accounting software.
  • Fast, accurate data entry skills.
Skills:
  • Data entry accuracy.
  • Accounts payable and receivable basics.
  • Organization.
  • Confidentiality.
  • Clear communication with vendors and customers.
  • Time management.
Nice to have:
  • Experience with ERP systems such as NetSuite or SAP.
  • Experience with bank reconciliations.
  • Experience with expense management tools.
Benefits:
  • [Health, dental, and vision insurance, or private medical cover]
  • [Retirement plan, such as a 401(k), pension, or superannuation]
  • [Paid time off and holidays]
  • [Tuition support]
  • [Salary range]

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