Job title: Payroll Specialist

Location: [Company location]

Reports to: [Payroll Manager, Controller, or HR Manager]

Employment type: [Full-time]

Job summary:

We're looking for a Payroll Specialist to process accurate, on-time payroll for [number] employees at [company name]. The right person knows payroll tax rules, pays close attention to detail, and handles confidential data with care.

Payroll specialists make sure people are paid correctly and the company meets its tax and reporting duties. Accurate payroll builds employee trust and avoids costly penalties.

Key responsibilities:

• Process [weekly, biweekly, or monthly] payroll in [ADP, Paylocity, Gusto, or the payroll system].
• Enter new hires, terminations, pay changes, and deductions accurately.
• Calculate overtime, bonuses, commissions, and leave pay.
• Process deductions for benefits, retirement plans, and garnishments.
• Prepare and file payroll tax returns and year-end forms, such as [Forms 941 and W-2 (US), RTI submissions and P60s (UK), STP reporting (AU), or PF, ESI, and TDS filings (India)].
• Apply retirement contribution rules, such as [401(k) deferrals (US), pension auto-enrolment (UK), superannuation guarantee (AU), or PF (India)].
• Reconcile payroll to the general ledger and bank accounts each period.
• Answer employee questions about pay, deductions, and tax forms.
• Support payroll audits and keep records that meet legal retention rules.
• Stay current on changes to wage, tax, and payroll laws.

• Associate or bachelor's degree in Accounting, Finance, or a related field, or equivalent experience.
• [X]+ years of payroll processing experience.
• Working knowledge of payroll tax and wage laws in [country or state].
• Experience with payroll software and Excel, including lookups and pivot tables.
• Experience processing multi-state or multi-entity payroll [if applicable].

• Payroll processing.
• Attention to detail.
• Payroll tax compliance.
• Reconciliation.
• Confidentiality.
• Clear communication.

• Payroll certification, such as [FPC or CPP from PayrollOrg (US), a CIPP qualification (UK), or an Australian Payroll Association certificate (AU)].
• Experience implementing a new payroll system.
• Experience with international payroll.

• [Health, dental, and vision insurance, or private medical cover]
• [Retirement plan, such as a 401(k), pension, or superannuation]
• [Paid time off and holidays]
• [Payroll certification support]
• [Flexible hours outside payroll deadlines]
• [Salary range]