Job title: Executive Assistant

Location: [Company location]

Reports to: [CEO or senior executive]

Employment type: [Full-time]

Job summary:

We're looking for a proactive and discreet Executive Assistant to support [executive title, e.g. our CEO] at [Company name]. You'll manage the executive's calendar, communications, travel, and priorities, and act as a trusted point of contact for internal teams and external partners.

This role protects the executive's time so they can focus on decisions that move the business forward. Strong planning and follow-through keep meetings productive, deadlines on track, and important relationships well managed.

Key responsibilities:

• Manage a complex, frequently changing calendar and schedule meetings across time zones.
• Screen and prioritize emails, calls, and requests, and respond on the executive's behalf when appropriate.
• Prepare briefing documents, agendas, presentations, and reports before key meetings.
• Plan domestic and international travel, including flights, hotels, ground transportation, and detailed itineraries.
• Attend meetings to take notes, track action items, and follow up with stakeholders on deadlines.
• Process expense reports and reconcile corporate card statements using tools such as Expensify, Concur, or Ramp.
• Coordinate board meetings, leadership offsites, and executive events from planning through follow-up.
• Handle confidential and sensitive information with complete discretion.
• Act as a liaison between the executive, leadership team, employees, clients, and partners.
• Manage special projects and track progress using tools such as Asana, Monday.com, or Notion.

• Bachelor's degree preferred, or equivalent professional experience.
• [5+] years of experience supporting C-level or senior executives.
• Advanced proficiency in Microsoft 365 or Google Workspace.
• Experience with video conferencing, expense management, and project management tools.
• Proven ability to manage complex calendars and multi-leg travel.
• Track record of handling confidential information with discretion.

• Strong prioritization and judgment when managing competing requests.
• Excellent written and verbal communication, including drafting on the executive's behalf.
• High attention to detail in scheduling, documents, and expense records.
• Ability to anticipate needs and solve problems before they escalate.
• Composure and flexibility in a fast-paced environment.
• Relationship-building skills with stakeholders at every level.

• Certified Administrative Professional (CAP) credential.
• Experience supporting board meetings or investor relations.
• Experience at a [startup, agency, or industry] company.

• [Health, dental, and vision insurance, or private medical cover]
• [Paid time off and paid holidays]
• [Retirement plan, such as a 401(k), pension, or superannuation]
• [Hybrid or remote work options]
• [Mobile phone allowance]
• [Salary range]