Job title: Office Administrator

Location: [Company location]

Reports to: [Office Manager or Operations Manager]

Employment type: [Full-time]

Job summary:

We're looking for a self-motivated Office Administrator to keep our [office location] organized and running smoothly at [Company name]. You'll manage office systems, records, supplies, and vendor relationships while supporting staff with day-to-day needs.

This role keeps the workplace productive. Well-run office systems, accurate records, and responsive support help employees work without interruption and help the business control office costs.

Key responsibilities:

• Greet visitors, manage the front desk, and direct inquiries to the right team members.
• Maintain office systems, including filing, records management, and shared drives.
• Track office supply inventory and place orders within budget.
• Coordinate with vendors and service providers for cleaning, maintenance, and equipment repairs.
• Process invoices, purchase orders, and basic bookkeeping entries for office expenses.
• Update employee and company databases and keep records accurate and secure.
• Support new hire onboarding by preparing workstations, equipment, and access badges.
• Schedule meetings and book conference rooms using shared calendar tools.
• Assist with planning company events, team meetings, and office celebrations.
• Make sure the office follows health, safety, and security procedures.

• High school diploma or equivalent required; associate or bachelor's degree in [business administration or a related field] preferred.
• [2+] years of experience in office administration or a similar role.
• Proficiency in Microsoft 365 or Google Workspace, especially Excel or Sheets.
• Working knowledge of office equipment, including printers, phone systems, and video conferencing tools.

• Strong organization and record-keeping.
• Clear and professional communication.
• Ability to manage multiple tasks and deadlines.
• Attention to detail with data, invoices, and records.
• Problem-solving skills for office and vendor issues.
• Customer service mindset when supporting staff and visitors.

• Experience supporting HR or payroll tasks.
• Experience managing an office of [50+] employees.
• Experience with invoicing software such as QuickBooks or Xero.

• [Health, dental, and vision insurance, or private medical cover]
• [Paid time off]
• [Retirement plan, such as a 401(k), pension, or superannuation]
• [Commuter benefits]
• [Paid training in accounting and office software]
• [Salary range]