Job title: Office Manager

Location: [Company location]

Reports to: [Operations Director or CEO]

Employment type: [Full-time]

Job summary:

We're looking for an organized and people-focused Office Manager to oversee daily office operations at [Company name]. You'll manage office staff, vendors, budgets, and policies, and make sure the workplace has what it needs to run well.

This role shapes how employees experience the workplace every day. Efficient processes, controlled costs, and a well-maintained office help teams stay productive and support company growth.

Key responsibilities:

• Oversee daily office operations, including facilities, supplies, mail, and equipment.
• Supervise and schedule front desk and office support staff.
• Create and manage the office budget and track spending against it.
• Negotiate and manage contracts with vendors, landlords, and service providers.
• Develop, update, and enforce office policies and procedures.
• Coordinate with IT to set up and maintain office equipment, software access, and security systems.
• Support HR with onboarding, offboarding, and employee records.
• Plan company meetings, events, and team activities.
• Make sure the office meets workplace safety, fire safety, and accessibility requirements, such as [OSHA (US), HSE guidance (UK), or WHS laws (AU)].
• Track office metrics and recommend improvements to leadership.

• Bachelor's degree in [business administration or a related field] preferred.
• [3-5] years of experience in office management or operations.
• Experience supervising staff and managing vendors.
• Experience creating and managing budgets.
• Proficiency in Microsoft 365 or Google Workspace.
• Familiarity with HRIS, accounting, or facilities management software.

• Leadership and team supervision.
• Budgeting and cost control.
• Vendor negotiation.
• Strong organization and planning.
• Clear communication with employees and leadership.
• Problem-solving and sound decision-making.

• Experience managing an office move or build-out.
• Basic HR or payroll knowledge.
• Experience with hybrid workplace tools such as desk booking software.

• [Health, dental, and vision insurance, or private medical cover]
• [Paid time off]
• [Retirement plan, such as a 401(k), pension, or superannuation]
• [Performance bonus]
• [Office events and team-building budget]
• [Salary range]