Job title: Personal Assistant

Location: [Company location]

Reports to: [Executive or business owner]

Employment type: [Full-time / Part-time]

Job summary:

We're looking for a versatile and highly organized Personal Assistant to support [name or title, e.g. our Managing Director] at [Company name]. You'll manage schedules, travel, communications, and a mix of professional and personal tasks.

This role gives the person you support more time to focus on high-priority work. Reliable planning and follow-through reduce last-minute issues and keep both business and personal commitments on track.

Key responsibilities:

• Manage the daily calendar, schedule appointments, and send reminders.
• Handle emails, calls, and correspondence and flag urgent items.
• Book travel and create detailed itineraries, including flights, hotels, and transportation.
• Run personal and business errands, including purchases, deliveries, and pickups.
• Prepare documents, reports, and presentations as needed.
• Coordinate with household staff, vendors, and service providers.
• Track expenses, receipts, and bills and keep records organized.
• Research information, products, or services and summarize findings.
• Plan events, meetings, and special occasions.
• Handle sensitive personal and business information with discretion.

• High school diploma or equivalent required; bachelor's degree preferred.
• [2+] years of experience as a personal assistant, executive assistant, or in a similar role.
• Proficiency in Microsoft 365 or Google Workspace and calendar tools.
• Valid driver's license and a clean driving record, if the role includes errands.
• Ability to work flexible hours, including some evenings or weekends, as needed.

• Strong organization and time management.
• Clear and professional communication.
• Discretion and trustworthiness.
• Ability to anticipate needs.
• Flexibility when priorities change.
• Resourcefulness and problem-solving.

• Experience supporting a high-net-worth individual or family.
• Event planning experience.
• Fluency in [additional language].

• [Health insurance]
• [Paid time off]
• [Mileage reimbursement]
• [Flexible schedule]
• [Salary range]