Job title: Event Coordinator

Location: [Company location]

Reports to: [Events Manager or Director of Sales and Events]

Employment type: [Full-time]

Job summary:

We're looking for an Event Coordinator to plan and run [corporate events, weddings, or conferences] at [company or venue name]. The right person manages details, timelines, and vendors, and keeps clients informed from first inquiry to final invoice.

Event coordinators turn plans into events that run on time and on budget. Organized, responsive coordination earns repeat clients and strong referrals.

Key responsibilities:

• Meet with clients to confirm event goals, guest counts, budgets, and timelines.
• Plan event details, including venues, menus, seating, AV, and decor.
• Research, book, and manage vendors such as caterers, decorators, and AV companies.
• Build event timelines, floor plans, and run-of-show documents.
• Track event budgets and expenses and report changes to the client or manager.
• Manage invitations, registration, and RSVPs in [Cvent, Eventbrite, or the event platform].
• Coordinate setup, on-site operations, and teardown on event days.
• Make sure events follow permits, safety, and accessibility requirements.
• Solve on-site problems quickly and keep clients informed.
• Collect feedback after each event and recommend improvements.

• Bachelor's degree in Hospitality, Event Management, Marketing, or a related field, or equivalent experience.
• [X]+ years of event coordination or planning experience.
• Experience managing vendors, budgets, and event timelines.
• Proficiency in Microsoft 365 or Google Workspace.
• Experience with event management or registration software.
• Availability for evenings, weekends, and travel.

• Event planning.
• Vendor management.
• Budget tracking.
• Attention to detail.
• Calm problem-solving under pressure.
• Clear client communication.

• Certified Meeting Professional (CMP) credential.
• Experience with virtual or hybrid events.
• Experience with diagramming tools such as Social Tables or Allseated.

• [Health, dental, and vision insurance, or private medical cover]
• [Retirement plan, such as a 401(k), pension, or superannuation]
• [Paid time off and holidays]
• [Travel to events]
• [Time off in lieu after large events]
• [Salary range]