Job title: Bookkeeper

Location: [Company location]

Reports to: [Owner, Controller, or Accounting Manager]

Employment type: [Full-time / Part-time]

Job summary:

We're looking for a Bookkeeper to manage day-to-day financial records for [company name]. The right person keeps the books accurate in QuickBooks or similar software, runs payables and receivables, and prepares clean reports.

Bookkeepers keep a business's finances organized and current. Accurate books make taxes, payroll, and business decisions easier and less risky.

Key responsibilities:

• Record daily transactions in [QuickBooks Online, Xero, or similar].
• Reconcile bank and credit card accounts each month.
• Manage accounts payable, including vendor bills and payments.
• Send customer invoices and track collections.
• Process payroll under local rules [such as PAYE (UK), Single Touch Payroll (AU), or PF and ESI (India)] or send payroll data to [Gusto, ADP, or the payroll provider].
• Prepare monthly profit and loss statements and balance sheets.
• Track sales tax, VAT, or GST and help file returns.
• Prepare year-end records and tax forms (e.g. 1099s in the US) for the outside accountant.
• Organize receipts and records for audits and tax filing.
• Flag unusual transactions or cash flow issues to the owner or manager.

• High school diploma or equivalent; associate degree in Accounting preferred.
• [X]+ years of bookkeeping experience.
• Strong knowledge of QuickBooks or Xero.
• Understanding of double-entry bookkeeping and basic accounting principles.
• Proficiency in Excel or Google Sheets.
• Experience with payroll processing.

• Bookkeeping accuracy.
• Bank reconciliation.
• Payroll processing.
• Organization.
• Confidentiality.
• Clear communication with owners and vendors.

• QuickBooks ProAdvisor or Certified Bookkeeper (AIPB) credential [or AAT (UK), BAS agent registration (AU), or Tally certification (India)].
• Experience with multiple entities or small business clients.
• Experience with AP and expense tools such as BILL, Ramp, or Expensify.

• [Health, dental, and vision insurance, or private medical cover]
• [Retirement plan, such as a 401(k), pension, or superannuation]
• [Paid time off and holidays]
• [Flexible schedule]
• [Bookkeeping certification support]
• [Salary range]